Courtroom Assistant
Judicial
CourtroomAssistantClassified
“Courtroom Assistant - Classified at Courtroom Assistant. Skills: Coordination of courtroom proceedings, Specialized legal clerical support duties, Managing courtroom during proceedings maintaining order and integrity of the court process, Preparing courtroom for hearings, Coordinating courtroom actions with Courtroom Clerk. Provides coordination of courtroom proceedings. Performs a variety of specialized legal clerical support duties related to the high volume, fast-paced operations of a Family ”
Industry & Context.
Critical thinking and evaluating information to determine best solution
Must possess and maintain a valid Arizona driver’s license at the time of hire, May be reassigned to other locations, Assignments will be made based upon the needs of the department, Background and/or fingerprint check required, Must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside, Failure to include criminal history information is grounds for termination of an offer and employment, Regularly required to speak clearly and see details of objects that are less than a few feet, Sit for long periods of time, Stand, walk, use hands to finger handle or reach with hands, Occasionally push, pull or lift up to 20 pounds
What They're Looking For.
Must Have
High School diploma or GED, Three (3) years of progressively responsible administrative experience, preferably in a court or legal environment, or other experience that would demonstrate possession of the required knowledge and abilities, An equivalent combination of post-secondary education may substitute on a year-for-year basis, Must possess and maintain a valid Arizona driver’s license at the time of hire
Nice to Have
Bilingual skills in Spanish/English, Experience within a courtroom maintaining order and integrity of the court process, Experience with Microsoft Outlook, Microsoft Word, iCIS, multi-line telephone systems, copy machine and fax machine, Experience in providing a high level of customer service in a fast-paced environment
What You'll Do.
Provides coordination of courtroom proceedings
Performs a variety of specialized legal clerical support duties related to the high volume
fast-paced operations of a Family Court division
Interacts directly with the public
Prepares the courtroom for hearings
Coordinates courtroom actions with Courtroom Clerk
Manages the courtroom during proceedings maintaining order and integrity of the court process
Assist witnesses and attorneys during proceedings
Prepares e-courtroom equipment for use during hearings
Coordinates the use of and runs equipment during hearings and troubleshoots technical issues
Utilizes court system (iCIS) check-in and printed calendar to determine whether case parties are present
Obtain additional information/documents needed for court from litigants
Call all parties into the courtroom
Communicate cases called with courtroom clerk and the Judicial Officer
Prepares files for the court
Distributes the court calendar
Reviews files for missing information and court readiness
Reviews motions for accuracy and compliance with rules
Contact parties for missing information
Assists with case processing
Provides hearing dates during court proceedings
Performs critical data entry of hearing outcomes and results into the court system (iCIS) in real time in order to maintain updated data
Modify existing records
Initiate court ordered actions
Utilizes court database systems to complete final upload of documents into court docket
Works collaboratively with other divisions to offer assistance in times of need
Provides back-up coverage of Judicial Assistant duties at the direction of the supervisor
Assists the Judicial Officer and Judicial Assistant with the calendar & other assignments by request
How You'll Work.
Team & Collaboration
Works collaboratively with other divisions to offer assistance in times of need, emergency situations, and as scheduled; Provides back-up coverage of Judicial Assistant duties at the direction of the supervisor; Assists the Judicial Officer and Judicial Assistant with the calendar & other assignments by request
Communication Scope
Effectively and professionally communicating verbally and in writing to convey information effectively and appropriately based on audience, including providing directives to large groups of people
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