Xona
Business
Coordonnateur·tricedebureau/OfficeCoordinator
Neural analysis suggests this role is
optimal for Entry candidates.
“Coordonnateur·trice de bureau / Office Coordinator at Xona. Skills: office or workplace coordination, administrative support, office operations. Provide administrative support and maintain accurate records to support day-to-day proceedings around the office. Monitor office supplies including stationary, snacks, and consumables, and oversee management of the of the weekly employee lunch program”
What You'll Achieve.
ensuring office activities remain uninterrupted amidst the growth of Xona’s Montreal team
Industry & Context.
pass security assessment for the Canadian Controlled Goods Program (CGP) and ITAR, obtain and hold a security clearance at the reliability status level
What They're Looking For.
Must Have
0-2 years of experience with office or workplace coordination, Conscientious and professional communication abilities, with the good judgement required to act as a trusted representative of company leadership, Fluent in French and English, with the ability to support both local and global partners
What You'll Do.
Provide administrative support and maintain accurate records to support day-to-day proceedings around the office
Monitor office supplies including stationary
and oversee management of the of the weekly employee lunch program
Oversee visitor coordinator by inviting
and greeting external visitors
Support employee onboarding by preparing workstations
and orientation logistics
helping new hires transition smoothly into the Montreal office
Handle daily shipping and receiving logistics: ensure timely processing
and delivery of packages and equipment
and execute internal office events
monthly offsite 5 à 7 events
and support ERG meetings
Act as the dedicated point of contact for recurring office services including maintenance
building administrators
and janitorial services
How You'll Work.
Team & Collaboration
Working with the Operations Manager; support local and global partners
Communication Scope
professional communication abilities; Fluent in French and English
Full Job Description
Xona is the navigational intelligence company bringing real-time, centimeter-level certainty to any device, anywhere on Earth. With Pulsar – the world’s most advanced PNT satellite infrastructure in Low Earth Orbit – Xona will offer a future-proof, backwards-compatible global positioning system optimized for absolute precision, superior power, and robust protection. We’re seeking a part-time Office Coordinator to own day-to-day operations for our Montreal office. Working with the Operations Manager, the Office Coordinator will support workplace logistics, ensuring office activities remain uninterrupted amidst the growth of Xona’s Montreal team. Overseeing a range of office duties from event, catering and office supply management, to vendor, visitor, and shipping and receiving coordination, the ideal candidate is a driven learner with a penchant for creativity and efficient execution. What You’ll Do - Administrative support: Provide administrative support and maintain accurate records to support day-to-day proceedings around the office - Office Supply Management: Monitor office supplies including stationary, snacks, and consumables, and oversee management of the of the weekly employee lunch program - Visitor Management: Oversee visitor coordinator by inviting, registering, and greeting external visitors - Employee onboarding support: support employee onboarding by preparing workstations, supplies, and orientation logistics, helping new hires transition smoothly into the Montreal office - Handle daily shipping and receiving logistics: ensure timely processing, tracking, and delivery of packages and equipment. - Event Management: plan, coordinate, and execute internal office events, monthly offsite 5 à 7 events, and support ERG meetings. - Vendor & Service Coordination: act as the dedicated point of contact for recurring office services including maintenance, building administrators, and janitorial services Required Qualifications - 0-2 years of experience with office
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