Harvard University
Higher Education
Coordinator,SponsoredResearch
“Coordinator, Sponsored Research at Harvard University. Skills: proposal development, award tracking, compliance documentation. Support proposal preparation, budget documentation, award tracking, and compliance documentation collection. Accurate execution of established processes under guidance”
Industry & Context.
creative problem-solver
Hybrid position (minimum 3 days onsite per week), Must meet work location sponsorship requirements prior to employment
What They're Looking For.
Must Have
High school diploma, GED, or equivalent required, 5+ years of experience in an academic, sponsored research, grants administration, or comparable administrative environment required, Education beyond high school may count toward experience, Microsoft Office (Word, Excel, PowerPoint, and Outlook) experience is a must, Experience supporting structured processes, managing documentation, or working with data tracking systems
Nice to Have
Collaborative, creative problem-solver, excellent team player with maturity, judgment and diplomacy, comfort with ambiguity and changing priorities, Excellent written and oral communication skills, attention to detail, and ability to work collaboratively across teams and units with faculty and staff throughout an organization, An understanding of and ability to manage confidential information, A customer service orientation with experience exercising diplomacy with high profile clients, Takes initiative and ownership of work, following through to completion and executing with an appropriate sense of urgency
What You'll Do.
Support proposal preparation
and compliance documentation collection
Accurate execution of established processes under guidance
Maintenance of documentation integrity
Support school-level review workflows
Timely completion of recurring administrative tasks
and post-award process expertise and support
Work with PIs and their research teams for end-to-end proposal development and submission
Help facilitate school-level review and approval processes
Collect required compliance documentation and supporting materials
Enter and update data in institutional and sponsor submission systems
Review and assemble complete proposal package for completeness and routing
Assist with budget preparation using established templates
and standard cost elements
Support preparation of budget justifications and required sponsor forms
Assemble subcontract and subaward packets and supporting documentation
Support administrative and financial documentation
day-to-day grants management tasks
and compliance deadlines
Maintain proposal and award records in shared systems and institutional platforms
Update grant tracking systems and databases
Prepare grant budget forecasts
Support coordination of subcontracts and subawards
Assist with information collection for leadership and ad hoc reports
Maintain documentation repositories and shared electronic filing systems
and consistency of proposal and award records
Support compliance documentation tracking
Collaborate on sponsored research-related intranet content
faculty communications and newsletters
Stay informed of procedural
and University updates and system changes
Respond promptly to routine faculty and staff inquiries
Provide basic guidance on process requirements
Assist with preparation and distribution of guidance materials and communications
Support logistics and material generation for training sessions and informational meetings
Escalate complex compliance
or policy interpretation issues
Builds trust and collaboration by being present on-site and engaging directly with colleagues and various constituents
Responsible for other duties as assigned
How You'll Work.
Team & Collaboration
Working closely with the Research Administration team, including the Director of Sponsored Research, Manager, Research Administration, and colleagues across the division and School; Work with PIs and their research teams; Collaborate across teams and units with faculty and staff throughout an organization; Builds trust and collaboration by being present on-site and engaging directly with colleagues and various constituents
Communication Scope
Excellent written and oral communication skills; Customer Service & Communication
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