Harvard University
Education
Coordinator,AA&DEvents
“Coordinator, AA&D Events at Harvard University. Skills: Event coordination, Database management, Event execution. Create and maintain event databases. Track invitee responses”
Industry & Context.
Resourcefulness
Overtime required, Evenings and weekends required, Standing for long periods, Lift and carry heavy objects, May travel to staff events, Work specific events, Office frequent
What They're Looking For.
Must Have
2 years experience in planning and coordinating meetings and events, Working proficiency in Microsoft Excel, Word and Outlook, Technological adeptness for other platforms, Standing for long periods of time, Ability to lift and carry heavy objects
What You'll Do.
Create and maintain event databases
Track invitee responses
Manage event production
Coordinate assigned event mailings
Communicate with guests
Design and produce reports
Proof event materials
Respond to staff questions
Respond to faculty questions
Respond to vendor questions
Respond to guest questions
Manage seating databases
Attend internal training
Oversee training of new coordinators
Help develop training for staff assistants
Create training documents
Maintain training documents
Provide research to event leads
Lead select small events
Take on areas of larger events
Negotiate with vendors
Organize logistical needs
Create event timelines
Maintain event budgets
Recruit staff for execution
Assign staff for execution
Develop organization systems
Develop department statistical reports
How You'll Work.
Team & Collaboration
Internal training; Event leads support
Communication Scope
Guest communication
Process & Methodology
Timeline creation, Budget maintenance
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