Harvard University
Higher Education
Coordinator,AA&DEvents
“Coordinator, AA&D Events at Harvard University. Skills: Event planning, Database management, Cross-functional coordination, Vendor management. Create and maintain event databases. Track invitee responses”
What You'll Achieve.
Deliver the strongest possible results; Incorporate diverse perspectives into daily work
Industry & Context.
Ability to think strategically and conceptually; Display sound judgment
Standing for long periods of time, Ability to lift and carry heavy objects, Overtime required, Evening and weekend work, Travel may be required, Work certain events, Frequent office presence required, Participate in department retreats, Handle confidential information, Handle confidential materials with discretion
What They're Looking For.
Must Have
Minimum of two years of experience in planning and coordinating meetings and events or transferable experience, Working proficiency in Microsoft Excel, Word and Outlook software with technological adeptness for other platforms, Overtime required (can be significant during peak periods) including evenings and weekends, Job requires standing for long periods of time and the ability to lift and carry heavy objects, May travel in order to staff events, Expected to work certain events, such as reunions each Spring, be in the office frequently for event production and participate in department retreats that take place on campus in Cambridge, MA
Nice to Have
BAS degree from an accredited university, Two or more years related office experience, preferably in an academic environment, Intermediate/advanced Filemaker Pro skills, Intermediate/advanced Zoom meeting and webinar skills
What You'll Do.
Create and maintain event databases
Track invitee responses
Manage event production and execution
Train new hires and staff
Coordinate assigned event mailings
Communicate with guests
Design and produce reports and materials
Respond to questions from staff
Manage seating databases
Develop training documents
Provide research and support to Event leads
Lead select small events
Develop organization systems
Develop department statistical reports
How You'll Work.
Team & Collaboration
Collaborate with schools to achieve goals; Work with faculty, administrators, students, and vendors; Work on a large team; Collaborate with colleagues
Communication Scope
Interpersonal communication skills; Tactful communication skills; Professional phone etiquette; Speaking skills; Writing skills; Client service skills
Process & Methodology
Create timelines, Maintain budgets, Assign staff for execution
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