Rotork
Manufacturing
ContractsSpecialist-Contratos(9MonthFixedTermContract)
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optimal for entry candidates.
“Contracts Specialist - Contratos (9 Month Fixed Term Contract) at Rotork. Skills: Contract management, Order processing, Documentation delivery. Manage contractual activities. Manage technical activities”
Industry & Context.
Resolve discrepancies; Corrective actions; Mitigation actions
What They're Looking For.
Must Have
Fluent Brazilian Portuguese verbal, Fluent Brazilian Portuguese written, Fluent Brazilian Portuguese presentation skills, Professional level English, Microsoft Word proficiency, Microsoft Excel proficiency, Microsoft Outlook proficiency, Microsoft Power Point proficiency
Nice to Have
Experience with ERP ti9, Experience SAP portals, Experience ARIBA portals, Experience Joinsy portals, Experience Petrobras portals, Advanced English reading, Advanced English writing, Experience electric actuators, Experience pneumatic actuators, Experience industrial valves, Experience automation, Experience industrial instrumentation
What You'll Do.
Manage contractual activities
Manage technical activities
Manage commercial activities
Validate incoming orders
Register incoming orders
Process incoming orders
Monitor incoming orders
Coordinate with Engineering
Coordinate with Production
Coordinate with Purchasing
Coordinate with Rotork factories
Begin workflow upon PO receipt
Perform technical review
Perform commercial review
Identify discrepancies
Resolve discrepancies
Communicate with Sales
Communicate with customers
Validate commercial elements
Confirm technical content
Ensure documentation control
Register order in TI9
Ensure data creation in TI9
Place orders to factories
Prepare factory order documentation
Ensure specification accuracy
Issue order via email
Maintain documentation of submissions
Review factory OA documents
Insert delivery forecast dates
Update delivery forecasts
Coordinate corrective actions
Work with Engineering for clarifications
Coordinate with Purchasing for items
Validate vendor quotations
Act as customer contact
Follow factory updates
Communicate delivery updates
Support Sales for amendments
Maintain communication with representatives
Monitor order progress
Ensure timely documentation delivery
Escalate potential delays
Work with internal teams
How You'll Work.
Team & Collaboration
Cross-functional coordination; Internal teams; External stakeholders
Communication Scope
Customer communication; Sales communication; Factory communication; Stakeholder communication; Order status communication; Contract clarifications communication; Documentation communication; Delivery updates communication; Amendments communication; Addendums communication
Full Job Description
*Please submit CVs in ENGLISH, if possible The Contracts Specialist is responsible for managing all contractual, technical, and commercial activities after the customer Purchase Order (PO) is received. This role ensures that incoming orders are validated, registered, processed, and monitored according to internal procedures, Brazilian financial requirements, and the quotation issued by Sales. The Contracts Specialist coordinates closely with Engineering, Production, Purchasing, TI9, D365, and Rotork factories to guarantee accurate documentation and efficient order execution. This position reports to the Manager Key Responsibilities Purchase Order (PO) Receipt & Validation * Begin workflow upon receiving the customer Purchase Order. * Perform a full technical and commercial review to confirm alignment with the quotation. * Identify and resolve discrepancies related to pricing, scope, delivery terms, or contract conditions. * Communicate with Sales or customers as needed for corrections or amendments. Contract Compliance & Documentation * Validate commercial elements such as payment terms, Incoterms, penalties, warranty, and delivery schedules. * Confirm technical content including actuator configuration, controls, accessories, and documentation deliverables. * Ensure proper documentation control and maintain accurate records of contractual obligations. Order Registration & ERP Processing * Log the order in the “Orders Input Control” system for internal workflow tracking. * Register the order into the TI9 ERP platform, following all Brazilian financial and fiscal rules (NCM, CFOP, tax configuration, customer financial data). * Ensure complete and accurate creation of financial/commercial data inside TI9. Placing Orders with Rotork Factories * Place orders to Rotork factories using Microsoft D365, including full product specifications and contractual requirements. * For Rotork factories not yet operating on D365: * Prepare factory order documentation manually * Ensure
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