Jll
ContractSupportAdministrator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Contract Support Administrator at Jll. Skills: Contract administration, Helpdesk coordination, Financial reporting. Provide administrative support. Ensure smooth running of office systems”
Industry & Context.
Investigate problems; Resolve problems
What They're Looking For.
Must Have
Working knowledge of Microsoft Office, Experience using facilities systems
What You'll Do.
Provide administrative support
Ensure smooth running of office systems
Coordinate helpdesk system
Provide financial assistance
Provide administration to account managers
Provide administration to contract managers
Provide administration to site teams
Liaise with engineers
Investigate ongoing problems
Relay information to Contract Delivery Manager
Manage finance documentation
Manage planned maintenance sheets
Manage day to day correspondence
Undertake ad-hoc projects
Monitor Corrigo system
Ensure jobs attended within SLAS/KPID
Escalate issues to account manager
Escalate issues to supervisor
Produce weekly reports
Issue reports to client
Resolve problems in timely manner
Explain reasons for delays
Liaise with site management
Inform site management on contract problems
Inform site management on defects
Inform site management on deficiencies
Book contractors in advance
Raise quotes for extra works
Obtain client purchase orders
Raise job numbers on Vixen system
Raise purchase orders on Vixen system
Detail information on Vixen system
Document information on Vixen system
Keep updated filing system
Document filing system clearly
Ensure completion of records
Comply with QA processes
Upkeep site-based training logs
Order general supplies
Assist with budget control
Assist with profit and loss reporting
Control purchase order reports
Chase suppliers for outstanding invoices
Manage credit control
Control overhead cost allocation
Compile monthly applications
Resolve queries with client
Ensure costs are correct for quoted works
Liaise with subcontractors over discrepancies
Liaise with suppliers over discrepancies
How You'll Work.
Team & Collaboration
Liaise with Engineers; Liaise with client
Communication Scope
Clear email correspondence
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. **Contract Administration** If you're looking to step up your career, JLL Workplace Management is the perfect professional home. At JLL, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work on game-changing workplace and facilities management initiatives. You'll also make long-lasting professional connections through sharing different perspectives, and you'll be inspired by the best. We're focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL Workplace Management! **Role Purpose:** * The concept of the position is to provide full administrative support to the on-site team, ensuring the smooth running of the office systems, combined with full co-ordination of the helpdesk system and financial assistance to the Senior Administrator. * The role also encompasses provision of administration to account, contract managers & site teams. * This will involve liaising with the Engineers on a day to day basis, investigating any ongoing problems and relaying this information back to the Contract Delivery Manager and client. * General administration will include keeping updated systems including finance documentation, planned maintenance sheets, day to day correspondence, etc. * Various ad-hoc projects will also arise and ownership will also be the responsibility of the Administrator. **Duties
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