NielsenIQ
Market Research
ContractFacilitiesCoordinator
Neural analysis suggests this role is
optimal for mid candidates.
“Contract Facilities Coordinator at NielsenIQ. Skills: Facilities operations, Vendor management, Procurement processes. Oversee day-to-day office operations. Ensure continuous, high-quality delivery of reception, security, mailroom, and janitorial services”
What You'll Achieve.
Ensure a clean, safe, and well-organized workplace; Ensure continuous, high-quality delivery of reception, security, mailroom, and janitorial services; Ensure service quality and performance standards are met; Timely resolution of employee requests; Foster a pleasant, engaging, and productive work environment; Drive operational excellence; Ensure preventive maintenance programs are executed and tracked
Industry & Context.
Contract position, Fully on-site role
What They're Looking For.
Must Have
Minimum 3+ years of experience in facilities operations or workplace management, Hands-on experience managing vendors and on-site services, Familiarity with procurement and finance processes, Knowledge of facilities operations procedures and best practices, Excellent communication and stakeholder management skills (written and verbal), Highly organized, proactive, and service-oriented mindset
What You'll Do.
Oversee day-to-day office operations
high-quality delivery of reception
and janitorial services
Coordinate closely with reception and mailing teams
Serve as the primary point of contact for all landlord-related matters and tenant requests
Manage cleaning and other facility vendors
Handle daily requests from employees
Communicate building updates effectively
and customer-focused responses
Obtain vendor quotations
Raise purchase orders
Support invoice processing
Identify cost-saving opportunities
Support vendor bidding or service optimization initiatives
Support office renovations and relocation initiatives
Collaborate closely with Facilities Management team members
Liaise with landlords to ensure preventive maintenance programs are executed and tracked
How You'll Work.
Team & Collaboration
Partnering closely with the Facilities Manager and Cluster Manager; Coordinate closely with reception and mailing teams; Collaborate closely with Facilities Management team members; Work with Project Managers to support office renovations and relocation initiatives
Communication Scope
Excellent communication and stakeholder management skills (written and verbal)
Full Job Description
Are you someone who thrives on creating smooth, efficient, and welcoming workplace environments? We are looking for a proactive and detail-oriented Contract Facilities Coordinator to play a critical role in ensuring our office runs seamlessly every day. In this role, you will be at the heart of workplace operations—partnering closely with the Facilities Manager and Cluster Manager to maintain a productive, safe, and engaging environment that supports our business and employees. Responsibilities Drive Daily Workplace Excellence * Oversee day-to-day office operations to ensure a clean, safe, and well-organized workplace * Ensure continuous, high-quality delivery of reception, security, mailroom, and janitorial services * Coordinate closely with reception and mailing teams to deliver exceptional office services Be the Go-To Facilities Champion * Serve as the primary point of contact for all landlord-related matters and tenant requests * Manage cleaning and other facility vendors, ensuring service quality and performance standards are met * Handle daily requests from employees, coordinating with maintenance teams and vendors for timely resolution Create a Positive Workplace Experience * Foster a pleasant, engaging, and productive work environment for all employees * Communicate building updates effectively (e.g., maintenance schedules, landlord events, procedural changes) * Deliver prompt, professional, and customer-focused responses to workplace needs Manage Procurement & Cost Efficiency * Obtain vendor quotations, raise purchase orders, and support invoice processing (experience with Ariba is essential) * Identify cost-saving opportunities and support vendor bidding or service optimization initiatives Support Facilities Projects & Operations * Work with Project Managers to support office renovations and relocation initiatives * Collaborate closely with Facilities Management team members to drive operational excellence * Liaise with landlords to ensure preventive maint
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