ConstructionAdministrator

TBA Studio is seeking a Construction Administrator to support the successful delivery of projects during the construction phase. This role is ideal for someone who enjoys being highly organized, detail-oriented, and closely connected to both project teams and field activity. You’ll play a key role in keeping projects moving—coordinating documentation, tracking progress, and serving as a central point of communication between internal teams and contractors. This is a great opportunity for someone with construction administration or project coordination experience who is ready to grow within a collaborative, design-focused environment. **What You’ll Do** **Construction Phase Coordination** · Support pre-construction and construction activities across multiple projects · Coordinate meetings and distribute clear, timely meeting notes · Maintain organized project records (RFIs, submittals, change orders, field reports) · Track open items and follow up to keep projects moving forward **Documentation & Communication** · Manage RFI and submittal workflows in coordination with project teams · Assist with preparation and distribution of construction documents and contracts · Maintain contractor compliance documentation (insurance, bonds, etc.) **Pay Applications & Change Orders** · Review contractor pay applications for accuracy and completeness · Coordinate internal review and assist with verification of progress · Track and process change orders, including documentation and approvals **Field & Project Support** · Conduct periodic site visits to observe progress and document conditions · Prepare field reports with photos and key updates · Communicate project status, risks, and needs with internal teams **Project Closeout** · Coordinate and complete punch lists and track completion · Assist with substantial completion and closeout documentation · Compile final project closeout packages **Requirements** · 1-5 years of experience in construction administration, project coordina