Assistantly
Real Estate
CompassRealEstateVirtualAssistant
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“Compass Real Estate Virtual Assistant at Assistantly. Skills: real estate transaction coordination, listing coordination, contract management, stakeholder communication, CRM management. Coordinate end-to-end real estate listings from pre-listing through launch and post-launch follow-ups. Draft and review contracts, disclosures, and transaction documents based on agent instructions”
What You'll Achieve.
Ensure seamless transaction coordination, marketing execution, and client communication; Ensure error-free documentation and marketing outputs; Enhance operational efficiency
Industry & Context.
Proactively identify gaps and streamline workflows to enhance operational efficiency
Available to work during US business hours (Pacific and/or Central Time), Reliable computer and internet suitable for full-time remote work
What They're Looking For.
Must Have
3+ years of real estate transaction coordination experience, including contract-to-close management, Experience coordinating end-to-end real estate listings from pre-listing through launch and post-launch follow-ups, Proficiency with Compass CRM for contact and database management, Experience using real estate transaction and contract tools such as DocuSign, Dotloop, SkySlope, Glide, and Google Drive, Experience using email marketing tools such as HubSpot and Mailchimp (or similar platforms), attention to detail with contracts, disclosures, and compliance documents, Experience coordinating with real estate stakeholders including clients, agents, escrow/title, and vendors to manage transaction milestones and deadlines, Professional English proficiency for client and agent communication, Experience handling confidential client data in accordance with brokerage confidentiality and compliance policies, Available to work during US business hours (Pacific and/or Central Time), Reliable computer and internet suitable for full-time remote work
What You'll Do.
Coordinate end-to-end real estate listings from pre-listing through launch and post-launch follow-ups
Draft and review contracts
and transaction documents based on agent instructions
Manage contract-to-close timelines
Facilitate daily communication with clients
Track multiple transactions and deadlines simultaneously
Maintain and update Compass CRM
including contact tagging and database organization
Create and distribute newsletters and email campaigns
listing presentations
and marketing collateral
Support listing marketing by inputting listings
coordinating photography
and preparing launch materials
Assist with social media and digital marketing execution
Ensure error-free documentation and marketing outputs
Proactively identify gaps and streamline workflows to enhance operational efficiency
How You'll Work.
Team & Collaboration
Facilitate daily communication with clients, agents, escrow, vendors, and internal teams
Communication Scope
Professional English proficiency for client and agent communication
Process & Methodology
Manage contract-to-close timelines, milestones, compliance, and accuracy, Track multiple transactions and deadlines simultaneously
Full Job Description
**Assistantly** is a staffing and talent-matching company connecting high-performing virtual assistants with client opportunities, emphasizing remote flexibility and AI-enabled support. As a Compass Real Estate Virtual Assistant, you will play a critical role in supporting real estate agents and teams by ensuring seamless transaction coordination, marketing execution, and client communication. **Key responsibilities include:** * Coordinate end-to-end real estate listings from pre-listing through launch and post-launch follow-ups * Draft and review contracts, disclosures, and transaction documents based on agent instructions * Manage contract-to-close timelines, milestones, compliance, and accuracy * Facilitate daily communication with clients, agents, escrow, vendors, and internal teams * Track multiple transactions and deadlines simultaneously * Maintain and update Compass CRM, including contact tagging and database organization * Create and distribute newsletters and email campaigns * Update brand book, listing presentations, and marketing collateral * Support listing marketing by inputting listings, coordinating photography, and preparing launch materials * Assist with social media and digital marketing execution * Ensure error-free documentation and marketing outputs * Proactively identify gaps and streamline workflows to enhance operational efficiency **Requirements** ### Required Qualifications: * 3+ years of real estate transaction coordination experience, including contract-to-close management * Experience coordinating end-to-end real estate listings from pre-listing through launch and post-launch follow-ups * Proficiency with Compass CRM for contact and database management * Experience using real estate transaction and contract tools such as DocuSign, Dotloop, SkySlope, Glide, and Google Drive * Experience using email marketing tools such as HubSpot and Mailchimp (or similar platforms) * Strong attention to detail with contracts, disclosures, and compliance
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