ClinicAdministrativeAssistant-PartTime

PURPOSE AND SCOPE: Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment. PRINCIPAL DUTIES AND RESPONSIBILITIES: * Under direct/close supervision, performs a variety of basic and routine clerical and secretarial duties. These may include but are not limited to: * Preparing and typing routine correspondence, form letters and reports * Answering telephone & routing calls to the appropriate person, * Greeting visitors and patients as applicable and conducting them to the appropriate location or person as needed. * Setting up and maintaining filing systems and basic databases as applicable. * Completing forms and reports as required by the various company offices and outside vendors and agencies. * Recording the minutes of meetings and providing the resulting documents as necessary. * Making copies of correspondence and other printed matter as required by manager. * Preparing purchase orders using the appropriate software application. * Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed. * Distributing incoming mail. * Maintaining calendar and daily schedules. * Scheduling appointments & arranging meetings. * Maintaining inventory of the necessary office forms and supplies. * Assisting with various basic personnel administrative functions as needed. * Acting as backup to other clerical personnel in office as needed. * Assists in the collection of Patient Statistical Profile and Continuous Quality Improvement Data. * Assists with month-end reporting requirements * Assists in auditing records for ongoing compliance with medical records standards. * Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc. * Prepares medical records for facsimile or mail related to travel, transplant, disability and others. * Organizes travel for patients by con