Jll
ClientTeamExecutiveSupport
Neural analysis suggests this role is
optimal for Entry candidates.
“Client Team Executive Support at Jll. Skills: Executive support, International travel, Communication skills. Manage diaries across multiple time zones. Manage full inbox”
What You'll Achieve.
Maintain high quality output; Complete projects in a timely and efficient manner
Industry & Context.
Find solutions to various administrative issues; Uses appropriate judgement when responding to needs
Working five days a week, Pressurised environment, Demanding workload, Ability to navigate constant deadlines and high expectations, Maintain high expectations, quality output and professional composure, Early starts and late finishes will be necessary
What They're Looking For.
Must Have
4+ years as an assistant, Working within a global team, Extensive international travel management, Excellent spoken and written communication skills in English, Ability to work independently with minimal supervision, Manage both global senior leadership and large group meetings, Team player who deals effectively with colleagues and clients, Ability to prioritise workload with an attention to detail and willingness to complete projects in a timely and efficient manner, Some analytical ability is required in order to gather and summarise data for reports and to find solutions to various administrative issues, Understands and appreciates the importance of using discretion, Highly respected by colleagues and serves as a positive role model, Uses appropriate judgement when responding to the needs of senior level executives both internally and externally, Shows initiative in taking action and responding appropriately, Adopts a flexible approach to work: from time to time early starts and late finishes will be necessary, Has proven organisational skills, Has an excellent telephone manner and interpersonal skills to deal with a wide variety of people and clients, The candidate must demonstrate the ability to establish good relationships with both clients and colleagues, A cheerful and positive attitude is essential as is a genuine enthusiasm for the work that will be undertaken, Proven experience as an Executive support to demanding Stakeholders, Highly organised ability to multitask and prioritise tasks, Proficient knowledge of technology / IT applications i. e. , Word, Excel, Teams, SharePoint with PowerPoint, Experience with large multinational corporate environment, Experience within a demanding and fast paced, ever-changing environment., Great verbal and written communication skills, Ability to work independently with minimal supervision., Understands and appreciates the importance of using discretion., Uses appropriate judgement when responding to the needs of senior level executives both internally and externally., Always proactive, flexible, taking initiative and actions., Ability to multitask and prioritise tasks
What You'll Do.
Manage diaries across multiple time zones
Organise international travel
Assist in organising external meetings
Deal with telephone calls and emails
Develop and maintain working relationships
Draft documents and correspondence
Organise client entertainment
Organise internal and external lunches & dinners
Organise meetings and presentations
Ensure travel plans align with meeting schedules
Ascertain cost effective and sustainable travel options
Implement JLL and Client T&E process
Review expenses on behalf of Seniors
Work closely with internal stakeholders
Provide wide ranging administrative assistance
Support with project work
Support with material preparation
How You'll Work.
Team & Collaboration
Develop and maintain effective working relationships with colleagues and clients; Work closely with the internal stakeholders to ensure effective communication across the business; Deals effectively with colleagues and clients
Communication Scope
Excellent spoken and written communication skills in English; Great verbal and written communication skills; Excellent telephone manner and interpersonal skills
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Working five days a week in a pressurised environment characterised by a demanding workload, requires the individual to have exceptional time management and organisational skills, resiliency and the ability to navigate constant deadlines and high expectations, while maintaining high expectations, quality output and professional composure. We're looking for candidates who are eager to develop in our fast-paced environment. The right individual will embrace challenges as growth opportunities, demonstrating a natural aptitude for prioritisation, efficiency and attention to detail. You should be someone who views demanding situations as chances to sharpen your professional capabilities and acquire valuable skills that will enhance your long-term career trajectory. We value candidates who approach complex tasks with enthusiasm, continuously refine their work processes, and recognise how these experiences contribute to their professional development journey. **** **What this job involves** * Extensive diary management across multiple time zones * Full inbox management * Organising international travel including meeting and transport arrangements, confirming accommodation, and producing detailed itineraries often of a complex nature * Assisting in organising external meetings and operational meetings in various locations around EMEA, AMER and APAC region * Dealing with telephone calls and emails from clients and coll
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