Hire Overseas
ChiefofStaff(ExecutiveOperations)
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“Chief of Staff (Executive Operations) at Hire Overseas. Skills: Executive Operations, Relationship Management, AI Automation, Systems Building. Serve as Principal's right-hand partner. Provide executive support”
What You'll Achieve.
Improve operational efficiency; Support business growth; Ensure action items completed; Ensure commitments completed; Ensure follow-ups completed
Industry & Context.
Anticipate needs; Identify process improvements; Solve problems
Record Loom video
What They're Looking For.
Must Have
Experience as Chief of Staff, Experience as Executive Business Partner, Experience as Senior Executive Assistant, Experience as Executive Assistant, Experience supporting C-suite executives, Experience supporting founders, Experience supporting investors, Experience supporting family offices, Experience supporting private equity firms, Experience supporting venture capital firms, Experience supporting investment management professionals, Understanding of CRM systems, Understanding of relationship management, Understanding of executive operations, Advanced proficiency with AI tools, Exceptional written English communication, Exceptional verbal English communication, Organizational skills, High level of discretion, High level of professionalism, High level of confidentiality, Highly proactive, Self-directed, Comfortable operating with ambiguity, Comfortable with changing priorities, Sense of ownership, Sense of urgency, Sense of accountability, Ability to anticipate needs
Nice to Have
Background in family office operations, Background in private equity operations, Background in venture capital operations, Background in investor relations support, Experience as Founder Associate, Experience as strategic operator, Familiarity with HubSpot, Familiarity with Notion, Familiarity with Salesforce, Experience building automations using Zapier, Experience building automations using Make, Experience building automations using n8n, Experience supporting a principal who travels frequently, Experience supporting a principal who operates across multiple time zones
What You'll Do.
Serve as Principal's right-hand partner
Provide executive support
Provide calendar management
Provide administrative coordination
Manage complex calendars
Manage travel coordination
Manage meeting logistics
Manage executive administration
Prepare meeting briefs
Take notes during executive meetings
Track action items to completion
Coordinate with internal stakeholders
Coordinate with external stakeholders
Support executive administration
Support project coordination
Support special projects
Build relationship databases
Maintain relationship databases
Build follow-up processes
Maintain follow-up processes
Track networking opportunities
Track relationship management activities
Create accountability systems
Ensure action items are completed
Ensure commitments are completed
Ensure follow-ups are completed
Surface right follow-ups
Leverage automation platforms
Improve operational efficiency
Identify process improvements
Implement scalable systems
Design operational infrastructure
Maintain operational infrastructure
Communicate with senior stakeholders
Communicate with investors
Communicate with business contacts
Draft meeting requests
Send meeting requests
Participate in executive-level meetings
Ensure decisions are captured
Ensure actions are captured
Ensure commitments are captured
Ensure follow-through is captured
How You'll Work.
Team & Collaboration
Cross-functional teams; Internal stakeholders; External stakeholders; Senior stakeholders; Investors; Business contacts
Communication Scope
Written communication; Verbal communication; Executive presentations; Correspondence drafting
Process & Methodology
Project coordination
Full Job Description
We are looking for a **Chief of Staff** to serve as a strategic partner to the Principal of a family office and investment management business. This role combines traditional Executive Assistant responsibilities with strategic Chief of Staff ownership. You will serve as the primary executive support partner to the Principal while also providing calendar management and administrative support to two additional principals. In addition, you will manage relationship tracking, CRM systems, follow-ups, and productivity workflows across a high-volume, relationship-driven investment operation. The ideal candidate has supported C-suite executives, founders, investors, or family offices at a senior level, knows how to build systems that actually get used, and brings genuine expertise with AI tools and automation. You will be expected to anticipate needs, drive accountability, and operate with the kind of judgment and discretion that earns direct access to the highest-level conversations and relationships. If you are a strategic operator who builds systems, closes loops without being asked, and thrives in a fast-moving environment with a high-trust principal, this role is a strong fit. ### Why You'll Want to Join * You will be paid in **USD** (bi-monthly: every 15th and 30th) * **Paid Time Off** in accordance with company policy * Observance of **Holidays** per company guidelines * **100% remote setup** so you can work wherever you're most productive * Direct exposure to senior investors, family offices, and high-level operators globally * High-ownership role where you are the operational engine behind a principal who moves at the highest level * Opportunity to build real systems and automations that shape how a busy investor operates day to day ### What You'll Work On **Executive Operations and Calendar Management** * Serve as the Principal's right-hand partner across day-to-day operations and strategic priorities while providing executive support, calendar management, and adm
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