toogeza
Executive
ChiefofStaff
Neural analysis suggests this role is
optimal for Senior candidates.
“Chief of Staff at toogeza. Skills: Executive operations, Household operations, Team management, Stakeholder management. Oversee Personal Assistants. Ensure smooth coordination”
Industry & Context.
Problem resolution
Flexible schedule required, Non-standard schedule required
What They're Looking For.
Must Have
5+ years experience UHNW, 5+ years experience Family Office, 5+ years experience Private Office, 5+ years experience luxury hospitality, 5+ years experience executive support, Proven experience managing staff, Proven experience managing operations, Leadership skills, Stakeholder management skills, Exceptional organizational abilities, Multitasking abilities, High level of discretion, Emotional intelligence, Professionalism, Ability to operate in fast-paced environment, Ability to operate in constantly changing environment, Fluent English, Cyprus-based or willing to relocate, Ability to work flexible schedule, Ability to work non-standard schedule
Nice to Have
Experience supporting high-profile individuals, Experience supporting principals
What You'll Do.
Oversee Personal Assistants
Ensure smooth coordination
Establish communication standards
Improve communication standards
Establish planning routines
Improve planning routines
Establish follow-up processes
Improve follow-up processes
Ensure clear ownership
Ensure accountability
Ensure timely execution
Provide operational oversight
Step in for escalation
Step in for coordination
Step in for quality control
Ensure smooth information flow
Oversee household operations
Oversee personal staff coordination
Ensure clear responsibilities
Ensure high service standards
Coordinate household processes
Coordinate maintenance
Coordinate service providers
Coordinate day-to-day needs
Maintain visibility over residences
Maintain visibility over personal assets
Maintain visibility over property matters
Support coordination of property projects
Support coordination of private events
Support coordination of travel needs
Support coordination of personal requests
Manage relationships with service providers
Manage relationships with contractors
Manage relationships with concierge partners
Manage relationships with external vendors
Assess team structure
Suggest improvements in responsibilities
Suggest improvements in performance
Suggest improvements in development
Set high standards of communication
Maintain high standards of communication
Set high standards of discretion
Maintain high standards of discretion
Set high standards of service quality
Maintain high standards of service quality
Set high standards of attention to detail
Maintain high standards of attention to detail
Set high standards of execution
Maintain high standards of execution
Coach team members on service standards
Coach team members on proactive communication
Coach team members on appropriate interaction
Participate in hiring
Participate in onboarding
Participate in feedback
Participate in performance management
Participate in staff processes
Maintain respectful working culture
Maintain service-oriented working culture
Maintain discreet working culture
Identify opportunities to improve systems
Identify opportunities to improve procedures
Identify opportunities to improve control mechanisms
Support budget visibility
Support expense control
Support vendor invoice review
Support vendor invoice approval
Coordinate with finance teams
Coordinate with legal teams
Coordinate with HR teams
Coordinate with security teams
Identify gaps in ownership
Identify gaps in communication
Identify gaps in execution
Help resolve gaps proactively
Maintain strict confidentiality
Handle sensitive matters
How You'll Work.
Team & Collaboration
Coordinate with family members; Coordinate with personal assistants; Coordinate with household leadership; Coordinate with external vendors; Coordinate with service providers; Coordinate with finance team; Coordinate with legal team; Coordinate with HR team; Coordinate with security team
Full Job Description
We are toogeza, a Ukrainian recruiting company specializing in finding talent and building teams for IT companies around the world. People make a difference in the big game — and we can help you find the right ones. We are currently looking for a Chief of Staff to oversee the day-to-day coordination of the private office support operations and household ecosystem of a High-Net-Worth Individual and their family. This role combines executive operations, team management, and high-level administrative oversight in a fast-paced UHNW environment. The successful candidate will act as a central coordination point between the individual and family members, personal assistants, household leadership, external vendors, and service providers, ensuring seamless execution across all areas of private and household operations. The position requires exceptional organizational skills, emotional intelligence, operational ownership, and the ability to manage multiple priorities with absolute confidentiality and professionalism. Location: Limassol, Cyprus Employment Type: Full-time, on-site KEY RESPONSIBILITIES: EXECUTIVE & PRIVATE OFFICE OPERATIONS - Oversee the work of Personal Assistants supporting the individual and family members, ensuring smooth coordination across private office activities. - Establish and improve workflows, communication standards, planning routines, and follow-up processes within the private office environment. - Ensure clear ownership, accountability, and timely execution across tasks handled by the PA team. - Provide operational oversight and step in when escalation, additional coordination, or quality control is required. - Ensure smooth information flow between the individual, family members, Personal Assistants, and relevant stakeholders. HOUSEHOLD & LIFESTYLE OPERATIONS - Oversee household operations and personal staff coordination, ensuring clear responsibilities and high service standards. - Coordinate household-related processes, including maintenance,
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