ChiefofStaff

Chief of Staff Philadelphia, PA About the Client The company builds Virtual Bid Assistants for commercial glazing and architectural metals contractors. Their software plus services pulls scope out of RFPs, manages RFIs, and generates proposals so estimators stop missing deadlines and start winning the work they actually want. The business is currently at roughly $2M ARR, targeting $5M by the end of 2026 and $30M by the end of 2027. Backed by leading early-stage investors and headquartered in Philadelphia. About the Role The company is on the path from ~$2M to $30M ARR over the next twenty-four months. That kind of growth requires a real operating system underneath it. The Chief of Staff will serve as the CEO's partner in building and running that system: the cadence, the back-office, the recruiting pipeline, the investor reporting, and the connective tissue across engineering, sales, and customer success. This is the operator who turns founder velocity into company velocity. Responsibilities Run the operating cadence. Weekly staff meetings, agendas, action tracking, dashboards, and OKRs Own the finance and compliance stack. QuickBooks cleanup, payroll, state filings, and coordination with state agencies to ensure proper filings and compliance Build SOPs that allow future hires to operate systems independently Hire and manage an Executive Assistant and additional administrative support as the company scales Design and document the operating system that takes the company from startup stage to a scalable organization Codify successful workflows into repeatable processes across the business Partner with the CEO on fundraising preparation, including investor updates, KPI tracking, data room management, and Series A narrative development Quarterback hiring efforts across the company in partnership with external recruiting firms Coordinate candidate screening, scheduling, interview prep, and debrief processes Stand up internal tooling, including AI-native operations toolin