HireHawk
Consumer Goods
CEOExecutiveAssistant
Neural analysis suggests this role is
optimal for Senior candidates.
“CEO Executive Assistant at HireHawk. Own the CEO’s calendar with prioritization, accurate scheduling,. Monitor, organize, and manage executive inboxes so important”
Industry & Context.
What They're Looking For.
Must Have
5+ years of experience as an Executive Assistant, Operations Assistant, Administrative Manager, or similar role, Calendar, inbox, scheduling, and executive support experience, Excellent written and verbal English communication skills, High attention to detail with follow-through across multiple deadlines, Ability to handle confidential information with professionalism and discretion, Comfort working independently in a remote startup environment, Organizational judgment and the ability to anticipate needs before being asked
Nice to Have
Experience supporting a founder, CEO, or senior executive, Startup experience or experience in a lean, high-ownership team, Exposure to travel coordination, speaking engagements, or event logistics
What You'll Do.
Own the CEO’s calendar with prioritization
and manage executive inboxes so important
Coordinate meetings across internal teams
Prepare daily and weekly calendar reviews to reduce
Coordinate executive travel logistics for business trips
Vet incoming speaking opportunities and help ensure the
Assist with monthly budget reconciliations
Help manage insurance renewals
compliance documentation
Keep reporting documents
How You'll Work.
Communication Scope
Written communication; Verbal communication
Full Job Description
### About Us HireHawk connects skilled professionals with high-quality remote career opportunities for growing companies. We work with globally distributed talent and match candidates with roles where ownership, communication, and reliability genuinely matter. This opportunity is with a scaling startup team that needs a trusted executive partner who can bring structure, discretion, and momentum to daily operations. As CEO Executive Assistant, you will support the Founder and CEO while helping keep the wider business organized and operating smoothly. This role blends executive support, calendar and inbox management, people operations, finance administration, travel coordination, and cross-functional follow-through. It is a strong fit for someone who enjoys being close to leadership, spotting problems before they become urgent, and creating calm in a busy startup environment. You will have meaningful visibility across the company and play a key role in helping the CEO and team stay focused on the highest-priority work. ### Responsibilities * Own the CEO’s calendar with strong prioritization, accurate scheduling, and clear follow-up blocks * Monitor, organize, and manage executive inboxes so important messages, requests, and deadlines are never missed * Coordinate meetings across internal teams, external partners, candidates, and other stakeholders * Prepare daily and weekly calendar reviews to reduce conflicts and keep leadership aligned * Coordinate executive travel logistics for business trips, speaking engagements, and related schedules * Vet incoming speaking opportunities and help ensure the right events receive leadership attention * Support onboarding, PTO tracking, Gusto requests, and other people operations workflows * Assist with monthly budget reconciliations, QuickBooks reviews, invoice approvals, and finance admin follow-up * Help manage insurance renewals, audits, compliance documentation, and related administrative processes * Keep reporting documents,
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