Astrazeneca
Pharmaceutical
BusinessSupportCoordinator
“Business Support Coordinator at Astrazeneca. Skills: Business support, Operational support, Communications support, Executive support. Provide business support to leadership. Manage executive calendars”
Industry & Context.
Sound judgment
100% On site
What They're Looking For.
Must Have
High School diploma, 5+ years administrative support experience, Advanced Microsoft Word proficiency, Advanced Microsoft Excel proficiency, Advanced Microsoft PowerPoint proficiency, Advanced Microsoft Outlook proficiency, Excellent written communication skills, Excellent verbal communication skills, Organizational skills, Ability to manage competing priorities, Ability to maintain confidentiality, Ability to meet tight deadlines, Ability to work independently, Ability to anticipate needs, Ability to apply sound judgment, Experience in fast-paced environments, Experience in matrixed environments
Nice to Have
Bachelor's degree preferred, Experience supporting global organizations, Experience across multiple time zones, Experience in pharmaceutical environment, Experience in biotechnology environment, Experience in R&D environment, Experience supporting communications initiatives, Experience supporting engagement initiatives, Experience supporting leadership events, Exposure to vendor coordination, Exposure to contract tracking, Exposure to operational support activities
What You'll Do.
Provide business support to leadership
Manage executive calendars
Prioritize executive tasks
Schedule executive meetings
Resolve scheduling conflicts
Assess urgency of requests
Anticipate leadership needs
Coordinate domestic travel
Coordinate international travel
Prepare presentations
Prepare briefing materials
Plan leadership meetings
Coordinate leadership meetings
Support leadership meetings
Develop meeting agendas
Prepare meeting materials
Prepare meeting minutes
Track meeting action items
Advise leaders on meeting structure
Advise leaders on meeting flow
Advise leaders on meeting logistics
Support cross-functional interactions
Coordinate organizational engagement activities
Manage event communications
Manage event logistics
Manage event follow-up
Draft internal communications
Edit internal communications
Coordinate internal communications
Tailor messaging for audiences
Ensure message clarity
Ensure message consistency
Ensure message alignment
Provide business support for contracts
Provide operational support for contracts
Initiate vendor contracts
Track vendor contracts
Manage contract renewals
Align contracts with needs
Partner with Procurement
Partner with Operations
Scope contracts appropriately
Document contracts appropriately
Track contract milestones
Flag contract renewals
Flag required contract actions
Maintain information across systems
Manage information across systems
Ensure data accessibility
Apply knowledge of processes
Apply knowledge of policies
Apply knowledge of systems
Drive efficient execution
Lead special projects
Support special projects
Provide back-up support
Contribute to best practices
Contribute to standard ways of working
How You'll Work.
Team & Collaboration
Cross-functional interactions; Support R&D support partners; Administrative support community
Communication Scope
Written communication; Verbal communication; Internal communications; Tailored messaging
Process & Methodology
Project management
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