Sotheby's
BusinessOperationsCoordinator
“Business Operations Coordinator at Sotheby's. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement. Valuations. Collections capture updates and distribute follow‑ups”
What You'll Achieve.
operational excellence; smooth communication; consistent documentation
Industry & Context.
problem solving; problem-solving mindset
Flexibility to work some evenings and weekends when necessary, Professional discretion and comfort handling sensitive information, Adept at handling sensitive and confidential information in a professional manner, maintaining discretion at all times
What They're Looking For.
Must Have
1-2+ years of professional experience in a role involving coordination, problem solving, and prioritization in a fast-paced environment, Proficiency with Microsoft 365, workflow platforms, CRM systems, and spreadsheets, Professional discretion and comfort handling sensitive information, Ability to work across global teams, time zones, and stakeholder groups, Flexibility to work some evenings and weekends when necessary
Nice to Have
Familiarity with Contemporary Art, art markets, or fine art valuation concepts is a plus but not required
What You'll Do.
Collections capture updates and distribute follow‑ups
Support pricing sessions by preparing materials and recording decisions
Sourcing resolving or raising to the appropriate team member
Assist in large‑scale
and global initiatives across Fine Arts
and help ensure deadlines are met across teams and time zones
Support the implementation and maintenance of department tools
and operational systems
Prepare summaries and distribute updates from leadership and departmental meetings
Maintain shared knowledge resources
ensuring accuracy and accessibility
Act as a liaison between the department and other internal teams
Support planning and execution of department events
Coordinate logistics across internal partners
How You'll Work.
Team & Collaboration
cross-functional coordination; work across global teams, time zones, and stakeholder groups; liaison between the department and other internal teams; Coordinate logistics across internal partners (Events, Marketing, Business Management, Client Development); collaborative mindset
Communication Scope
Excellent written and verbal communication
Process & Methodology
cross-functional coordination, project coordination skills, track deliverables, help ensure deadlines are met
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