Pavago
Technology
BusinessOperationsCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Business Operations Coordinator at Pavago. Skills: Operations execution, Systems management, Billing coordination, Scheduling. Maintain daily workflows. Support owner with tasks”
What You'll Achieve.
CRM accuracy; System accuracy; Error-free invoicing; Error-free billing; Clean scheduling; Clean time tracking; Zero missed follow-ups; Proactive issue identification; Operational reliability
Industry & Context.
Issue identification
What They're Looking For.
Must Have
Operations coordination experience, Admin support experience, Billing/invoicing experience, Microsoft Excel proficiency, Microsoft Outlook proficiency, Microsoft Word proficiency, Microsoft Teams proficiency, Microsoft OneDrive proficiency, CRM experience, Written communication skills
Nice to Have
Aspire experience, Azuga experience, Field service business experience, Construction industry experience, Landscaping industry experience, Operations-heavy industry experience, Payroll coordination experience, Job costing experience, AR follow-ups experience
What You'll Do.
Maintain daily workflows
Support owner with tasks
Identify inefficiencies
Maintain operational systems data
Ensure system consistency
Track outstanding payments
Follow up on payments
Coordinate with accounting
Identify scheduling conflicts
Identify time discrepancies
Ensure accurate time tracking
Manage client communication
Ensure zero missed responses
Prepare RFP responses
Conduct vendor research
Conduct pricing comparisons
Conduct contract research
Maintain organized documentation
Manage owner's Teams communication
Respond to routine items
Escalate priority issues
How You'll Work.
Communication Scope
Written communication; Client inquiries
Full Job Description
### **Business Operations Coordinator (CRM, Billing, Scheduling, Excel) – Remote | EST Hours** **Position Type:** Full-Time, Remote **Working Hours:** U.S. Business Hours (EST Required) ### **About the Role** We’re hiring a **Business Operations Coordinator** to own the **day-to-day execution layer of the business** — across systems, billing, scheduling, and client coordination. This is a **hands-on, execution-focused role**. You will not be managing strategy — you will be ensuring: * Data is accurate * Invoices are correct * Schedules are clean * Nothing falls through the cracks If you’re someone who thrives on: 👉 **structure, organization, and getting things right the first time** This role is a strong fit. ### **What You’ll Own** ### **Core Operations Execution** * Maintain daily workflows across operations * Support the Owner with execution-heavy tasks * Identify inefficiencies and flag issues early ### **Systems & Data Management (Critical)** * Maintain CRM and operational systems with **clean, accurate data** * Manage records across: * Excel / Google Sheets * OneDrive * CompanyCam * Ensure consistency across systems to avoid: * Billing errors * Reporting issues * Operational gaps ### **Invoicing & Billing Coordination** * Process invoices accurately based on completed work * Track and follow up on outstanding payments * Maintain clean AR records * Coordinate with accounting for documentation and reconciliation ### **Crew Scheduling & Job Tracking** * Monitor schedules using: * Aspire * Azuga * Identify: * Scheduling conflicts * Time discrepancies * Job delays * Ensure accurate time tracking for: * Payroll * Job costing ### **Lead & Client Pipeline Management** * Manage inbound leads and client communication * Update CRM consistently (no stale pipelines) * Track follow-ups and ensure zero missed responses ### **Reporting, Documentation & Research** * Prepare: * Reports * Proposals * RFP responses * Conduct: * Vendor research * Pricing comparisons * Contract re
Applying for this Business Operations Coordinator role?
Most applicants get filtered before a human reads their resume. See if yours makes the cut.
ANONYMOUS · UNFILTERED
What do employees actually say about Pavago?
Real rants from real employees. Read before you apply.