Spate
Market Research
BusinessOperationsAssociate
Neural analysis suggests this role is
optimal for Entry candidates.
“Business Operations Associate at Spate. Skills: process management, vendor management, compliance. Manage monthly billing cycle. Process bi-weekly contractor payments”
Industry & Context.
Solution-oriented
What They're Looking For.
Must Have
2+ years of experience in operations, office management, or a generalist business role, organizational skills, high attention to detail, Comfortable operating independently with minimal hand-holding, Solution-oriented, Experience with invoicing and billing workflows, Familiarity with payroll and contractor payment platforms, Proficiency with Google Workspace, Proficiency with project management tools, written communication skills, verbal communication skills, Based in EST
Nice to Have
Experience at a startup or small company where you've worn multiple hats, Familiarity with compliance or security frameworks, Experience with Airtable, Experience with Notion, Experience with Ramp, Experience with QuickBooks, Background in HR coordination or people operations, Prior experience in a temp or contract role requiring fast ramp-up
What You'll Do.
Manage monthly billing cycle
Process bi-weekly contractor payments
Handle monthly vendor payments and reconciliation
Support quarterly accounting review
Manage MRR documentation and billing records
Process payroll actions and any benefits updates
Field HR-related questions
Manage birthday gifts and team engagement logistics
Support current HR processes & policy enforcement
Coordinate bi-monthly team event & team-wide HR communications
and vendor agreements
Complete and submit vendor onboarding forms
Maintain SOC 2 compliance tasks
Serve as the day-to-day operational point of contact
How You'll Work.
Team & Collaboration
escalate to leadership when appropriate; flagging items for leadership review; routing to appropriate signatories; flag any open tests or remediation items to the relevant team lead
Communication Scope
written communication skills; verbal communication skills
Full Job Description
We're looking for a Business Operations Associate to cover a parental leave from approximately early/mid July through mid-November 2026. This is a temporary, full-time, fully remote role reporting directly to our CEO. You'll be stepping into an established set of systems and processes where your job is to keep things running smoothly. The ideal candidate is highly organized, independently operational, and comfortable context-switching between finance, HR, compliance, and general administration in a small startup environment. You'll work across four main areas: * Finance & Billing – managing invoicing, client follow-ups, and contractor payments * HR & People Ops – payroll coordination if needed, compliance, and team engagement * Legal & Compliance – triaging contracts, vendor forms, and maintaining SOC 2 compliance tasks * General Operations – vendor management, ad hoc administrative support for leadership ### **Key Responsibilities** **Finance & Billing** \- Manage monthly billing cycle: client invoicing via Stripe, platform-based invoices (Coupa, Tradeshift, Tungsten), and accounts receivable follow-up \- Process bi-weekly contractor payments via Justworks and Deel (US and international contractors) \- Handle monthly vendor payments and reconciliation via Ramp Bill Pay \- Support quarterly accounting review with transaction categorization \- Manage MRR documentation and billing records in Airtable **HR & People Operations** \- Process payroll actions and any benefits updates in Justworks/Deel (e.g., compensation adjustments, insurance changes) \- Field HR-related questions from team members and escalate to leadership when appropriate \- Manage birthday gifts and team engagement logistics (TryDays, team events, client gifts) \- Support current HR processes & policy enforcement \- Coordinate bi-monthly team event & team-wide HR communications **Legal & Compliance** \- Triage inbound NDAs, MSAs, and vendor agreements, flagging items for leadership review and routing t
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