Jll
BusinessOperationAssistant
“Business Operation Assistant at Jll. Manage daily office operations including scheduling, correspondence, and meeting coordination.. Organize and maintain filing systems, both physical and digital, ensuring efficient document retrieval.”
What You'll Achieve.
operational metrics; performance tracking materials
What They're Looking For.
Must Have
Bachelor's degree in Business Administration, Management, Finance, Accounting, or related field., At least 3-4 years of experience in administrative or secretarial roles, preferably in real estate, professional services, or corporate environments., organizational and time management skills with ability to multitask effectively., Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., Excellent verbal and written communication skills in English and Mandarin., Detail-oriented with high level of accuracy in work output., Ability to work independently, take initiative, and maintain confidentiality., Positive attitude and willingness to support team objectives
Nice to Have
preferably in real estate, professional services, or corporate environments.
What You'll Do.
Manage daily office operations including scheduling
and meeting coordination.
Organize and maintain filing systems
both physical and digital
ensuring efficient document retrieval.
Handle travel arrangements
accommodation bookings
and expense reimbursements for team members if needed.
Coordinate internal and external meetings
including venue booking
catering arrangements
and meeting logistics.
Maintain office supplies inventory and manage vendor relationships for administrative services.
Prepare and process administrative documentation
and internal communications across different departments and regional teams.
Assist in the preparation of client presentations
and department head’s internal reporting materials.
Support deal execution processes by coordinating documentation flow between internal teams and clients.
Maintain and update client databases and transaction tracking systems.
Assist in organizing property viewings
Coordinate with legal
and other support functions for deal documentation and closing processes.
Help compile quarterly business reports and performance tracking materials.
Help brokers collect track records.
Provide general business support to the leasing advisory team as needed.
Support budget planning and forecasting activities for leasing projects.
How You'll Work.
Team & Collaboration
cross-functional coordination; Coordinate internal and external meetings; Coordinate with legal, finance, and other support functions; Provide general business support to the leasing advisory team; willingness to support team objectives
Communication Scope
Excellent verbal and written communication skills in English and Mandarin.
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