Texas A&M University - San Antonio
BusinessCoordinator
“Business Coordinator at Texas A&M University - San Antonio. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement, financial operations, human resources coordination, administrative support, event coordination. Ensuring the smooth, efficient, and compliant operation of the department’s administrative and business functions. Integrating core administrative functions with fiscal, personnel, and opera”
Industry & Context.
analytical skills; critical thinking skills; Proposes solutions to routine financial issues
security sensitive, criminal history investigation, employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal background check
What They're Looking For.
Must Have
Bachelor's degree, Two (2) years of related experience
Nice to Have
Five (5) years administrative or office management experience, preferably in an academic or educational setting, Experience with hiring processes, including recruiting and onboarding, is a plus, Experience with budgeting and financial systems
What You'll Do.
and compliant operation of the department’s administrative and business functions
Integrating core administrative functions with fiscal
and operational oversight
Managing departmental financial activity
Serving as a liaison with financial
and human resources offices
Coordinating purchasing and inventory
Supporting hiring and training processes
Assisting with contract and grant administration
Maintaining business and personnel records
Interpreting and applying university policies
Providing direct administrative support to departmental and programmatic activities
Coordinating seminars and special College of Arts & Sciences events
Reviews both personal and departmental requisitions
and expense monitors and reports on departmental and programmatic budget activity
Coordinates annual fiscal year closing activities and assists in managing routine fiscal operations
Communicates and oversees procurement card handling procedures
implements and coordinates purchasing activities
conducts inventory processes
and manages business files
Proposes solutions to routine financial issues
May assist with administration of contracts and grants
including budget management and financial analysis of accounts
Serves as a liaison with financial
and human resources offices to support personnel actions
Coordinates personnel activities
maintains personnel files
and tracks hiring approvals
and visa processing for faculty
and graduate teaching assistants
Coordinates and supports hiring processes for faculty
May participate in training departmental hires on business procedures and applicable policies
Provides administrative support to the department chair
Supports administration of departmental and programmatic projects
Provides front-facing support for the College of Arts and Sciences
Provides input on and interprets policies and procedures
and manages correspondence on behalf of the department chair and faculty
Assists the department chair and faculty with coordinating seminars
Provides some event support for the College of Arts & Sciences
May require supervision of student workers
How You'll Work.
Team & Collaboration
Working collaboratively within the College of Arts & Sciences; Serves as a liaison with financial, payroll, and human resources offices; Coordinates and supports hiring processes for faculty, staff, and student workers, including posting positions, collecting application materials, scheduling interviews, coordinating logistics with search committees and candidates, and assisting with hiring documentation; Provides administrative support to the department chair, faculty, staff, and students, including meeting coordination, interdepartmental communication; Assists the department chair and faculty with coordinating seminars, special events, and guest travel
Communication Scope
Exceptional written communication; interdepartmental communication; responding to general inquiries; drafts, composes, proofs, and manages correspondence
Process & Methodology
Administration of departmental and programmatic projects, Administration of contracts and grants
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