AlphaHire
Construction
Bookkeeper/OfficeManager
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Bookkeeper / Office Manager at AlphaHire. Skills: Bookkeeping, Office management, Accounts payable, Accounts receivable. Manage bookkeeping. Manage office administration”
Industry & Context.
What They're Looking For.
Must Have
3+ years bookkeeping experience, 3+ years office management experience, 3+ years administrative experience, 3+ years accounting support experience
Nice to Have
Construction industry experience, QuickBooks experience, Excel experience, Procore experience, Buildertrend experience, Experience with similar construction systems
What You'll Do.
Manage office administration
Handle accounts payable
Handle accounts receivable
Handle vendor payments
Track purchase orders
Track project financial records
Reconcile bank accounts
Reconcile credit cards
Reconcile project expenses
Maintain vendor records
Maintain insurance certificates
Maintain lien waivers
Maintain compliance documents
Support project managers
Keep project files accurate
Keep office records accurate
Keep accounting systems accurate
Assist with payroll coordination
Assist with employee documents
Assist with HR support
Assist with admin support
Communicate with subcontractors
Communicate with vendors
Communicate with clients
Communicate with internal team members
Keep office organized
Keep office responsive
Keep office running efficiently
How You'll Work.
Team & Collaboration
Work with ownership; Work with project managers; Work with subcontractors; Work with vendors; Work with clients; Internal team members
Full Job Description
We’re hiring a Bookkeeper / Office Manager to support a growing residential construction company in the Boston area. This is a hands-on role for someone who is organized, detail-oriented, reliable, and comfortable managing both bookkeeping and day-to-day office operations. We’re looking for someone who can keep the office running smoothly while also maintaining accurate financial records, vendor documentation, invoices, and project-related paperwork. The right candidate will be comfortable working closely with ownership, project managers, subcontractors, vendors, and clients in a fast-paced construction environment. **Requirements** * Manage day-to-day bookkeeping and office administration * Handle accounts payable, accounts receivable, invoices, and vendor payments * Track expenses, job costs, purchase orders, and project-related financial records * Reconcile bank accounts, credit cards, and project expenses * Maintain vendor records, insurance certificates, W-9s, lien waivers, contracts, and compliance documents * Support ownership and project managers with scheduling, documentation, and communication * Keep project files, office records, and accounting systems accurate and up to date * Assist with payroll coordination, employee documents, and basic HR/admin support as needed * Communicate with subcontractors, vendors, clients, and internal team members * Help keep the office organized, responsive, and running efficiently Ideal Background: * 3+ years of bookkeeping, office management, administrative, or accounting support experience * Construction industry experience strongly preferred * Experience with AP/AR, invoices, vendor payments, job costing, and project documentation * Strong QuickBooks and Excel experience preferred * Experience with Procore, Buildertrend, or similar construction systems is a plus * Strong organization, communication, follow-up, and attention to detail * Comfortable working in a small-business environment and taking ownership without cons
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