Bookkeeper/AdministrativeCoordinator

## Accountabilities Act as the primary point of contact for incoming client inquiries across email, phone, and digital channels. Respond to leads promptly and professionally while maintaining accurate communication records. Coordinate and schedule discovery calls, meetings, follow-ups, and internal leadership calendars. Maintain and update client databases, ensuring all information is accurate and well organized. Support the preparation of proposals, contracts, invoices, presentations, and meeting materials. Assist with day-to-day administrative operations to ensure smooth studio and team functioning. Support bookkeeping activities including financial tracking, expense organization, and invoice coordination. Manage accounts receivable follow-ups and assist with vendor payment coordination. Maintain structured financial records and documentation for reporting and compliance purposes. Liaise with external accounting or bookkeeping consultants when required. Requirements Minimum 3 years of experience in operations, administrative coordination, project coordination, or similar roles. Strong organizational skills with the ability to manage multiple priorities simultaneously. Excellent written and verbal communication skills with a professional client-facing approach. High attention to detail and strong problem-solving abilities. Ability to work independently while maintaining strong collaboration with team members. Experience managing scheduling, coordination tasks, and operational workflows. Comfortable working in a fast-paced, creative, and dynamic environment. Self-motivated, proactive, dependable, and able to take initiative without constant supervision. Familiarity with tools such as Google Workspace, Microsoft Office, scheduling systems, and cloud storage platforms. Experience with bookkeeping tools such as QuickBooks or similar systems is highly advantageous. Exposure to project management or operational software (e.g., Monograph or similar tools) is a plus. Backg