Xero
Technology
BoardOperationsManager(ExecutiveAssistanttoBoard)
Neural analysis suggests this role is
optimal for Manager candidates.
“Board Operations Manager (Executive Assistant to Board) at Xero. Skills: Board coordination, Company secretarial support, Executive assistance. Own and improve Board paper process. Manage Diligent”
Industry & Context.
Some travel, Regular office attendance
What They're Looking For.
Must Have
Background in Board coordination, Company secretarial support background, Executive assistance at C-suite or Board level, Confidence managing competing priorities, Ability to work in a highly dynamic environment, Experience utilizing AI tools, Clear, considered communication
Nice to Have
Exposure to a global tech environment, Experimentation mindset
What You'll Do.
Own and improve Board paper process
Liaise with EA and operations teams
Plan and coordinate Board meetings
Coordinate committee meetings
Coordinate in-person events
Support Company Secretary on calendar items
Review and update policies
How You'll Work.
Team & Collaboration
Company Secretary team; Broader legal function; Executive team; Board; Broader Xero business; EA and operations teams
Communication Scope
Drafting director communication
Full Job Description
The role & impact Xero's Board of Directors sits at the heart of how the company is governed — and this role exists to make sure everything around them runs without a hitch. As a Board Operations Manager, you'll be the operational engine behind Board and Board committee meetings, keeping papers, platforms, communications, and logistics moving seamlessly across time zones and geographies. This is a role where precision, discretion, and initiative matter in equal measure. You'll work closely with the broader Company Secretary team and partner with stakeholders across Xero to continuously improve governance processes — from refining how papers get loaded in Diligent to coordinating in-person Board weeks in New Zealand, the US, and the UK. The work is varied, fast-paced, and genuinely consequential. The team & how they connect The Company Secretary team sits within Xero's broader legal function and is responsible for Xero's governance and compliance obligations as an ASX-listed company. The team is small, collaborative, and operates with a high degree of trust. This role reports to the Deputy Company Secretary and sits at the intersection of the executive team, the Board, and the broader Xero business. The role will initially focus on: - Owning and improving the end-to-end Board paper process, including managing Diligent, refining templates, and liaising with EA and operations teams across Xero - Planning and coordinating Board and committee meetings — agendas, shell minutes, logistics, and in-person events including hotels, catering, and travel - Supporting the Company Secretary on key governance calendar items including the AGM, annual Board performance review, and Director induction programme - Reviewing and updating Company Secretary policies and playbooks to reflect best practice and drive continuous improvement Where and how you can work This role is based in Melbourne and Xero operates on a hybrid working model, so you'll have flexibility to balance time in the o
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