BMO Financial Group
Financial Services
BoardAffairsSpecialist
“Board Affairs Specialist at BMO Financial Group. Skills: legal services support for Subsidiary Governance Office, support complex portfolios of BMO entities, assist with corporate activities and transactions, assist with government filings, assist with document drafting, assist with Board of Directors meetings, manage or participate in administrative and operational projects, participate in special projects assigned by legal counsel, ensure compliance with internal procedures, handle sensitive a”
What You'll Achieve.
Ensures compliance with internal procedures; Maintains corporate records and registrations, and corporate database; Maintains information management systems and ensures data integrity; Minimizes legal risk; Delivers timely, accurate and efficient services and support; Improves organizational effectiveness
Industry & Context.
Exercises judgment to identify, diagnose, and solve problems within given rules
Overtime may occasionally be required to meet business needs
What They're Looking For.
Must Have
College Law Clerk Certificate or equivalent plus one year relevant experience, Must be eligible for membership in the Institute of Law Clerks of Ontario, Working and practical knowledge of laws/legislation relevant to corporate practice, including Business Corporations Act (Ontario), Canada Business Corporations Act, Partnerships Act and Corporations Information Act, Working and practical knowledge of legal procedures and practices involved in preparing, processing, and filing a variety of legal documents
Nice to Have
Experience in a corporate law practice within a law firm, financial institution or company listed on a major stock exchange an asset, Proficiency with computers an asset including advanced MS Office, internet, corporate databases (GEMS or similar), Diligent Board Portal (or similar) and other relevant software programs
What You'll Do.
Provides legal services support for the Subsidiary Governance Office
Supports complex portfolios of BMO entities
Assists with corporate activities and transactions
Assists with government filings
Assists with document drafting
Assists with Board of Directors meetings
Manages or participates in administrative and operational projects
Participates in special projects assigned by legal counsel
Builds effective relationships with assigned business/group
Ensures compliance with internal procedures
Organizes meetings of the Boards of Directors and Board Committees of BMO Subsidiaries
Prepares legal documents for routine matters such as resolutions and documents required for corporate activities including incorporations
extra provincial registrations
general and limited partnerships
amalgamations and dissolutions
Coordinates and government filings process and annual corporate maintenance
Maintains corporate records and registrations
and corporate database
Maintains information management systems and ensures data integrity
Handles sensitive/confidential Bank information while minimizing legal risk
Arranges requirements and materials for the facilitation of meetings
Supports the execution of strategic initiatives in collaboration with internal and external stakeholders
Responds to internal/external inquiries on status of documentation and/or scheduling of activities
Gathers and analyzes research data
Recommends alternatives to improve organizational effectiveness
Reviews and updates operations manuals
compiles information and reporting
Executes work to deliver timely
accurate and efficient services and support
How You'll Work.
Team & Collaboration
Supports the execution of strategic initiatives in collaboration with internal and external stakeholders; Builds effective relationships with assigned business/group
Process & Methodology
Manages or participates in administrative and operational projects, Participates in special projects assigned by legal counsel
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