Simpson Thacher & Bartlett LLP
Legal
BillingCoordinator
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“Billing Coordinator at Simpson Thacher & Bartlett LLP. Skills: billing, collections, e-Billing, MS Office Suite, Excel. Compile and process a high volume of attorney bills to clients on a monthly basis. Review and edit pre-bills in response to attorney and secretary requests”
What You'll Achieve.
maintaining the firm’s financial integrity; ensuring accurate, timely, and compliant billing for services rendered to clients; supporting the partnership in achieving timely billing of inventory; contribute significantly to the Firm’s goals and growth; minimize credit balances
Industry & Context.
Excellent analytical and problem-solving skills; Identify and resolve billing inaccuracies; assist in resolving issues that might arise
Flexibility to work additional hours as needed
What They're Looking For.
Must Have
1 to 2 years of billing experience in a large law firm required, High School diploma or GED equivalent
Nice to Have
A minimum of 1 to 2 years of finance, accounting or e-Billing experience in a law firm preferred, Knowledge of 3E billing system or comparable billing program preferred, Bachelor’s degree from four-year college or university, preferred, or, equivalent combination of education and experience
What You'll Do.
Compile and process a high volume of attorney bills to clients on a monthly basis
Review and edit pre-bills in response to attorney and secretary requests
Apply retainer/on-account funds as directed by attorney and as per Firm policy
Process write-offs following Firm policy
Execute complex bills
such as multiple discounts by matter
and prepare electronic bills in a timely manner
Submit invoices electronically and assist in resolving issues that might arise
Review and verify accuracy of billing supporting documentation as required
Research and respond to internal and external inquiries regarding billing issues and problems in a timely manner
Identify and resolve billing inaccuracies
Create billing schedules and various other billing analyses as required
Distribute monthly partner reports
Review and update comments for reports distributed to the Finance Committee and Partners
Attend Partner meetings and weekly management meetings to review unbilled matter comments
matter on-accounts and e-Billing issues
Work cooperatively with Collections staff and assist with accounts receivable issues to minimize credit balances
Observe confidentiality of client and Firm matters
Provide backup assistance as needed
Assist with special projects as needed
Perform other duties as assigned
How You'll Work.
Team & Collaboration
work effectively within groups; Effectively interact and communicate with attorneys, secretaries and clients; Attend Partner meetings and weekly management meetings; Work cooperatively with Collections staff
Communication Scope
Ability to effectively communicate and present information verbally and in writing
Process & Methodology
organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment
Full Job Description
**Overview** Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has approximately 2,000 lawyers. Headquartered in New York with offices in Beijing, Boston, Brussels, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, San Francisco, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe. The Billing team is responsible for overseeing the Firm's global billing function, ensuring compliance and consistency of billing practices, policies and procedures and supporting the partnership in achieving timely billing of inventory. **Job Summary** Simpson Thacher & Bartlett is seeking a highly organized and detail-oriented Billing Coordinator to join the Firm’s Billing, Collections and E-Billing team. This role is critical to maintaining the firm’s financial integrity and ensuring accurate, timely, and compliant billing for services rendered to clients. The Billing Coordinator will work closely with Partners to compile, manage and execute attorney billing and resolve billing-related issues. We are looking for a candidate who can thrive in a fast-paced, collaborative environment and contribute significantly to the Firm’s goals and growth. ## Responsibilities * Compile and process a high volume of attorney bills to clients on a monthly basis * Review and edit pre-bills in response to attorney and secretary requests * Apply retainer/on-account funds as directed by attorney and as per Firm policy * Process write-offs following Firm policy * Execute complex bills, such as multiple discounts by matter, split party billing , and prepare electronic bills in a timely manner * Submit invoices electronically and assist in resolving issues that might arise * Review and verify accuracy of billing supporting documentation as required * Research and respond to internal and external inquiries regarding billing issues and proble
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