Clifford Chance US LLP
Law Firm
BillingCoordinator
“Billing Coordinator at Clifford Chance US LLP. Skills: Legal billing experience, Client billing process management, Communication with partners and associates, Invoice preparation and distribution, WIP and discount monitoring, Compliance with billing guidelines. Coordinating the client billing process for an assigned group of partners. Communicating and liaising directly with partners, managing associates and secretaries in connection with various aspects of client billing”
What You'll Achieve.
Assist billing partners in meeting defined billing goals
Industry & Context.
Strategic, analytical thinker with critical thinking and problem-solving skills; Ability to readily identify issues that could impede processes while taking the initiative to provide solutions
Must be able to work outside the core business hours as needed, Must be able to adhere and comply to the Firm's Agile Working Policy which requires employees to work from the office at least three days each calendar week
What They're Looking For.
Must Have
2+ years of relevant legal billing experience, Experience in a law firm or professional services environment required, Must be independently legally authorized to work in the United States
Nice to Have
Bachelor's degree in Business, Accounting or Finance preferred
What You'll Do.
Coordinating the client billing process for an assigned group of partners
Communicating and liaising directly with partners
managing associates and secretaries in connection with various aspects of client billing
Revising bill/time entry narratives
Coordinating client billing cycles
Working closely with attorneys to prepare client invoices
Managing all aspects of the monthly client billing process and distribution of invoices to clients
Preparing and distributing monthly prebills
Processing comments and revisions from partners and associates
Monitoring time and disbursement transfers and write-offs
Preparing and distributing draft bills for review and approval
Ensuring billing partner approval is obtained to finalize bills
and monitoring e-bills
Posting bills in the client billing system
Assisting/coordinating in sending bills to clients
Ensuring each posted bill has the proper backups electronically filed
Communicating proactively with billing partners regarding matter billing status
special billing arrangements
Understanding Work in Progress ("WIP") Provisions and ensuring aged WIP and special discounts are properly monitored and accounted for
Monitoring WIP and aging levels to assist billing partners in meeting defined billing goals
analyzing and ensuring matters comply with specific Clifford Chance global client agreements and outside counsel billing guidelines
Taking ownership to properly set up new matters under e-billing clients
Confirming client and/or matter specific fee arrangements are reflected for each individual matter
Coordinating with Accounts Payable team to resolve any vendor discrepancies
Maintaining files and documentation in accordance with the Firm's billing policy
Responding to partner and client inquiries in a timely manner
Escalating issues as needed to Billing Supervisor and/or Billing Manager
Reporting monthly billing projections
Preparing various billing reports and analyses
as requested by attorneys
How You'll Work.
Team & Collaboration
Communicate and liaise directly with partners, managing associates and secretaries; Work with colleagues as one global team; Collaborate with Accounts Payable team; Work within a team-oriented environment
Communication Scope
Written communication skills; Verbal communication skills
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