Chevin Fleet Solutions
Fleet Management
Bid&ProposalCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Bid & Proposal Coordinator at Chevin Fleet Solutions. Skills: Proposal response development, Stakeholder management. Coordinate end-to-end bid and proposal process. Support opportunity qualification”
What You'll Achieve.
Timely submission of high-quality proposals; Effective stakeholder coordination; Continuous improvement of bid processes; Continuous improvement of bid content; Contribution to increased proposal success rates
Industry & Context.
Problem-solving
What They're Looking For.
Must Have
2+ years of experience, Graduate degree or equivalent, 2–4 years' professional experience in a software, technology, or professional services environment, Experience coordinating multiple stakeholders and deadlines, Excellent verbal and written communication skills, Excellent listening skills, Excellent questioning skills, Excellent problem-solving skills, Project management skills, Highly organised, Analytical, Good time management, Ability to prioritise, Ability to manage multiple work streams, Highly motivated self-starter, High levels of resilience, Ability to succeed in a fast-paced, changing environment, Ability to work independently, Ability to work as part of a team, Attention to detail, Good commercial acumen, Excellent teamworking skills, Excellent stakeholder management skills, Excellent relationship-building skills, Excellent influencing skills, Creative thinker, Innovative thinker, Ability to understand technical requirements, Interest in the sector, Willingness to keep up to date with industry trends, regulations, and legislation, Effective use of AI-assisted tools
Nice to Have
Experience in or with fleet management, Experience in or with logistics, Experience in or with supply chain, Experience in or with the automotive sector, Working knowledge of Salesforce, Formal project management certification, Experience working as part of an international team
What You'll Do.
Coordinate end-to-end bid and proposal process
Support opportunity qualification
Support response development
Support submission management
Support post-submission activities
Contribute to bid/no bid recommendations
Assess technical risks
Assess commercial risks
Understand client requirements
Produce first draft responses
Utilise existing response library
Manage efforts and resources
Use project management principles
Liaise with departments and stakeholders
Support proposal response completion
Sales Account Executives
Gain deeper understanding of buyer
Gain understanding of Chevin's solution
Gain understanding of win themes
Manage proposal submission development
Ensure response is complete
Ensure response is accurate
Ensure response is compliant
Submit response on time
Produce visually appealing proposal submissions
Enhance proposal template
Perform quality assurance
Respond to client queries
Respond to stakeholder queries
Maintain bid management processes
Improve bid management processes
Maintain bid templates
Improve bid templates
Maintain content libraries
Improve content libraries
Maintain supporting systems
Improve supporting systems
Increase response quality
Increase shortlist rates
Manage access to submission portals
Manage login details to submission portals
Maintain registration with public sector registers
Research relevant cooperative contracts
Identify relevant cooperative contracts
Complete annual renewal on assurance platforms
Complete annual renewal on risk management platforms
Keep track of in-flight proposals
Ensure dates and timelines are met
Gather feedback from buyers
Analyse feedback from buyers
Refine processes using insights
Improve response quality using insights
Increase future success rates using insights
How You'll Work.
Team & Collaboration
Work with wider team; Liaise with departments; Liaise with stakeholders; Work with marketing team; Work alongside Sales Account Executives
Communication Scope
Verbal communication; Written communication; Listening; Questioning
Process & Methodology
Project management principles
Full Job Description
_Job Summary_ Chevin Fleet Solutions are looking for a Bid & Proposal Coordinator with 2+ years of experience to join our team. We are looking for a proactive individual, with a positive mindset to oversee the end-to-end proposal process for all Chevin locations. _Job Description_ **Who we are and what we do** For more than 30 years, Chevin have been developing and delivering innovative software solutions for the global fleet management industry. Our products and services are used by internationally recognized companies such as Cox Automotive, Canadian National Railway, Deloitte and Accenture, through to not-for-profit organizations, global freight businesses, regional and local government. We have built a powerful platform that allows businesses to efficiently manage the complete lifecycle of a fleet, streamlining processes, improving performance and ensuring compliance. Using the latest technology, we deliver a modularized suite to manage everything from vehicles and assets, all the way to people, drivers, and technicians. **What’s the culture like** Our focus has always been to entice and empower the best talent globally and support them to do great things. Creativity solving problems, passion for driving customer experience and value, and a pride in our work drives constant innovation. Our trusted teams embrace a positive mindset and demonstrate the high levels of accountability which are key to helping us scale and realize our goal of delivering exceptional employee and customer experience. We have clear business objectives that filter down to individual goals, so that everyone in the business is clear on what they need to do to contribute effectively. We believe this makes Chevin an empowering place to do your best work. **What we need** The role of the Bid & Proposal Coordinator is to oversee the end-to-end proposal process for all Chevin offices. This includes preparing proposal responses (including soft market engagement exercises, RFIs, RFPs, and RFQs), te
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