Jll
AsstFacilityManager
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Asst Facility Manager at Jll. Skills: Facility operations, Vendor management, Compliance management, Service delivery. Conduct facility operations assessments. Conduct facility compliance audits”
What You'll Achieve.
Ensure delivery standards met; Ensure procedures followed; Ensure SLA's met; Ensure CEM requirements met; Ensure services performed per specs; Ensure calls closed within TAT; Ensure vendors compliant; Ensure work orders closed; Ensure positive customer satisfaction; Ensure building compliance checked; Ensure GRE OE standards met; Ensure compliance with policies; Ensure compliance with regulations; Ensure JLL audit standards met; Ensure statutory compliance met; Ensure service delivery; Ensure facility inspections scheduled; Ensure zero stock intolerance; Ensure process implemented; Ensure office maintained; Ensure vendor insurances valid; Ensure visitors attended promptly; Ensure work orders completed per SLA; Ensure high standards M&E; Ensure compliance with MSA; Ensure health and safety issues managed; Ensure site managed per contract
Industry & Context.
Identify areas for improvement; Address maintenance issues; Resolve Siebel calls; Manage escalations; Manage Downtime / Breakdowns
What They're Looking For.
Must Have
Facility operations assessments, Facility compliance audits, Facility maintenance inspections, Procedure adherence checks, Vendor delivery standards met, Client SLA adherence, CEM requirements met, Service specifications adherence, Housekeeping calls closed, Vendor contract compliance, Work orders closed, Customer satisfaction, Building compliance checked, GRE OE standards compliance, Health and safety compliance, Environmental regulations compliance, Jones Lang LaSalle audit standards, Statutory regulations compliance, Facility inspections scheduled, Consumables inventory maintained, Process implementation, Office upkeep, Vendor insurance compliance, Visitors promptly attended, Work orders completed SLA, Facility assets records maintained, SOPs maintained, Documentation through ticketing system, Equipment database maintained, M&E operations standards, Logbooks and checklists maintained, Vendor escalation matrix updated, Master Services Agreement compliance, Health and safety issues managed, Facility management tasks assigned, Site work ticket queue managed, Desk coverage managed, Spend paperwork managed, Client relationships managed, Guest services managed, Spend activity managed, Existing service contracts managed, Shift FM operations managed, Site managed per policies
What You'll Do.
Conduct facility operations assessments
Conduct facility compliance audits
Conduct facility maintenance inspections
Conduct procedure adherence checks
Conduct vendor meetings
Coordinate as-built drawings
Coordinate employee moves
Coordinate LL actions
Coordinate office space planning
Coordinate vendor project work
Coordinate housekeeping
Coordinate pest control
Ensure client SLA adherence
Ensure CEM requirements met
Ensure service specifications met
Ensure Siebel calls closed
Ensure vendor contract compliance
Ensure work orders closed
Ensure customer satisfaction
Ensure building compliance checked
Ensure GRE OE standards compliance
Ensure health and safety compliance
Ensure environmental regulations compliance
Ensure JLL audit standards compliance
Ensure statutory regulations compliance
Ensure Cross Cluster Knowledge sharing
Ensure service delivery
Ensure facility inspections carried out
Ensure consumables inventory maintained
Ensure process implementation
Ensure vendor insurances in place
Ensure visitors attended
Ensure work orders completed
Maintain facility assets records
Maintain applicable SOPs
Maintain documentation via ticketing system
Maintain equipment database
Maintain M&E operations standards
Maintain logbooks and checklists
Maintain vendor escalation matrix
Manage duties per MSA
Manage health and safety issues
Manage facility management tasks
Manage small facility tasks
Manage site work ticket queue
Manage backup and paperwork
Manage client relationships
Manage guest services daily
Manage delegated spend activity
Manage Downtime / Breakdowns
Manage out of scope costs
Manage existing service contracts
Manage shift FM operations
Manage site per policies
How You'll Work.
Team & Collaboration
Coordinate with LOBs; Coordinate with stakeholders; Cross Cluster Knowledge sharing; Coordinate with Housekeeping; Liaise with soft service team; Manage client relationships; Manage vendor relationships
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. · Conduct periodic assessments of facility operations and identify areas for improvement. · Conduct periodic audits to assess facility compliance with regulations and standards. · Conduct regular facility inspections to identify and address maintenance issues. · Conduct regular inspections to ensure that the procedures are being followed and updated as required. · Conduct regular meetings with vendor partners and ensure delivery standards / schedules are met. · Conduct vendor meetings on a regular basis and review performance. · Coordinate and communicate with LOBs and other stakeholders as required. · Coordinate and maintain the as-built drawing and transition document library. · Coordinate for employee moves. · Coordinate / monitor LL actions on areas controlled by them. · Coordinate office space planning and allocation, including moves and relocations. · Coordinate with different vendors for minor project work. · Coordinate with the Housekeeping department and the Pest controller to have a pest free environment. · Ensure adherence to client SLA's. · Ensure all Critical Environment (CEM) requirements are met. · Ensure all services are performed as per Standard Service Specifications. · Ensure all the Siebel housekeeping calls are closed on priority and within TAT without escalations. · Ensure all vendors are in compliance with contract and all insurance requirements are met. · Ensure all work orders / inspec
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