Council on Foundations
Non-profit
Associate,Operations
“Associate, Operations at Council on Foundations. Skills: Operations support, Process improvement, Stakeholder liaison. Track team priorities. Track timelines”
What You'll Achieve.
Tasks completed accurately; Tasks completed proactively; Tasks completed on time; Ensure compliance; Ensure readiness; Positive experience
Industry & Context.
Proactively addresses issues; Problem-solving
Based in D.C./DMV area, Travel up to 10%
What They're Looking For.
Must Have
3 years office experience, 2 years project support
What You'll Do.
Track team priorities
Track follow-up items
Coordinate departmental updates
Coordinate communications
Ensure SharePoint folders are up-to-date
Ensure SharePoint files are up-to-date
Ensure SharePoint folders are streamlined
Ensure SharePoint files are streamlined
Ensure SharePoint folders are organized
Ensure SharePoint files are organized
Assist with content development
Assist with procedures documentation
Coordinate review process
Coordinate approval process
Manage document storage
Maintain off-site storage
Support annual maintenance
Coordinate operational support
Manage operational workflows
Manage recurring processes
Serve as point of contact
Maintain office supplies
Order office supplies
Coordinate purchase of kitchen supplies
Coordinate with landlord
Coordinate building maintenance
Coordinate building services
Coordinate office cleaning
Coordinate equipment maintenance
Coordinate emergency protocols
Ensure office space is prepared
Ensure supplies are prepared
Ensure food is prepared
Ensure catering is prepared
Ensure IT resources are prepared
Coordinate office accessibility
Coordinate emergency procedures
Serve as operational point of contact
Ensure responsive communication
Manage central calendar
Manage building communications
Manage reservation of building amenities
Coordinate staff outreach
Provide administrative support
Process Salesforce updates
Maintain accurate records
Follow data management procedures
Assist staff with technology needs
Coordinate escalation to manager
Coordinate escalation to vendors
Support maintenance of digital workspaces
Support organization of digital workspaces
Support maintenance of operational systems
Support organization of operational systems
How You'll Work.
Team & Collaboration
Internal stakeholders; External stakeholders; Full Council staff; People and Operations team; Outside legal team; Building management; Vendors; Staff, board members; Foundation officers; Donors
Communication Scope
Verbal communication; Written communication; Clear communication; Professional communication
Process & Methodology
Project coordination, Project execution
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