Company
Associate,OperationalFinance
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Associate, Operational Finance. Skills: Invoice Generation & Processing, Purchasing Receiving Support, Claim Management, Process Improvement, Collaboration. Generate and validate invoices for 3PL, Distribution Center operations, Drop Shipment – PR, and general Drop Shipment activities.. Ensure invoices are accurate, complete, and submitted within required timelines.”
What You'll Achieve.
Ensure invoices are accurate, complete, and submitted within required timelines.; Support month-end closing activities related to purchasing and receiving.; ensure timely resolution of operational claims.; enhance the efficiency and effectiveness of operations.; supporting accurate reporting and operational efficiency across the organization.
Industry & Context.
analytical, organizational, and problem-solving skills; Research and resolve invoice discrepancies and billing issues; Identify and escalate discrepancies related to receiving activities; Ability to accurately maintain records, analyze discrepancies, and prepare inventory reports
Availability to work flexible schedules, including weekends, overtime, and holidays as needed to support operational requirements., Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
What They're Looking For.
Must Have
Must have a high level of integrity and trustworthiness, Ability to accurately maintain records, analyze discrepancies, and prepare inventory reports, Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment, Availability to work flexible schedules, including weekends, overtime, and holidays as needed to support operational requirements
Nice to Have
Bachelor’s degree in finance, Accounting, Business Administration, Supply Chain, Logistics, or related field preferred, Previous experience in inventory control, warehouse operations, logistics, or supply chain environments preferred, understanding of inventory management practices, cycle counts, and reconciliation processes, Knowledge of food distribution, warehouse safety, and quality control practices is preferred, Flexible and adaptable to support additional responsibilities or modified tasks based on operational and business needs, Fluency in English and Spanish preferred
What You'll Do.
Generate and validate invoices for 3PL
Distribution Center operations
and general Drop Shipment activities.
Ensure invoices are accurate
and submitted within required timelines.
Research and resolve invoice discrepancies and billing issues.
Coordinate with internal departments and external partners to obtain supporting documentation.
Review and reconcile purchasing receiving transactions.
Verify receipt accuracy against purchase orders and operational documentation.
Identify and escalate discrepancies related to receiving activities.
Support month-end closing activities related to purchasing and receiving.
Assist with the processing
and resolution of operational claims.
Maintain claim documentation and support records.
Collaborate with Operations and Accounting teams to ensure timely resolution.
Identify and implement process improvements to enhance the efficiency and effectiveness of operations.
Partner with multiple departments to identify
and resolve inventory discrepancies
while supporting accurate reporting and operational efficiency across the organization.
How You'll Work.
Team & Collaboration
Coordinate with internal departments and external partners to obtain supporting documentation.; Collaborate with Operations and Accounting teams to ensure timely resolution.; Partner with multiple departments to identify, communicate, and resolve inventory discrepancies, while supporting accurate reporting and operational efficiency across the organization.; Effective verbal and written communication skills with the ability to collaborate across departments.
Communication Scope
Effective verbal and written communication skills; Ability to collaborate across departments
Full Job Description
It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. **Essential duties and Responsibilities:** _· Invoice Generation & Processing:_ o Generate and validate invoices for 3PL, Distribution Center operations, Drop Shipment – PR, and general Drop Shipment activities. o Ensure invoices are accurate, complete, and submitted within required timelines. o Research and resolve invoice discrepancies and billing issues. o Coordinate with internal departments and external partners to obtain supporting documentation. _· Purchasing Receiving Support:_ o Review and reconcile purchasing receiving transactions. o Verify receipt accuracy against purchase orders and operational documentation. o Identify and escalate discrepancies related to receiving activities. o Support month-end closing activities related to purchasing and receiving. _· Claim Management:_ o Assist with the processing, tracking, and resolution of operational claims. o Maintain claim documentation and support records. o Collaborate with Operations and Accounting teams to ensure timely resolution. · Process Improvement: Identify and implement process improvements to enhance the efficiency and effectiveness of operations. · Collaboration: Partner with multiple departments to identify, communicate, and resolve inventory discrepancies, while supporting accurate reporting and operational efficiency across the organization. **Qualifications** : · Bachelor’s degree in finance, Accounting, Business Administration, Supply Chain, Logistics, or related field preferred. · Previous experience in inventory control, warehouse operations, logistics, or supply chain environments preferred. · Must have a high level of integrity and trustworthiness · Strong understanding of inventory management practices, cycle counts, and reconciliation processes. · Proficient in Microsoft Office applications, especially Excel; experience with ERP or war
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