UW Medicine Advancement
Nonprofit
AssociateDirectorforCollaborativeFundManagement
Neural analysis suggests this role is
optimal for Associate Director candidates.
“Associate Director for Collaborative Fund Management at UW Medicine Advancement. Skills: Collaborative Fund Management, Financial Processes, Fund Transfer Agreements, Gift Fund Architecture, Financial Structuring, Process Optimization, Documentation, Policy Development. Serve as the subject matter expert for collaborative fund management. Build and oversee financial processes and systems to improve fund transfer workflows, documentation, tracking tools, and reconciliation practices”
What You'll Achieve.
helping philanthropic support reach high-impact initiatives quickly; strengthening operational infrastructure; improving stewardship; enabling more sophisticated collaborative fundraising investments; shape systems that amplify philanthropy; promote efficiency, transparency, and audit readiness; ensuring funds are set up for effective stewardship and use; create practical tracking mechanisms; improve consistency, clarity, and long-term operational sustainability; support shared goals and workable solutions; amplify philanthropic impact
Industry & Context.
solve problems; think analytically; resolve differences effectively
Occasional local and regional travel is expected, Expected to have regular, reliable transportation for local travel, willing to travel when necessary, Disclosure is required under Washington state law regarding sexual misconduct
What They're Looking For.
Must Have
Bachelor's degree in business, communications, nonprofit management, or a related field, or comparable work experience, four or more years of experience in complex administration, project management, fundraising operations, and/or finance operations within a nonprofit, higher education, or healthcare setting, Demonstrated use of sound project management methodologies and tools, organizational skills, attention to detail, ability to work independently, think analytically, solve problems, set priorities, manage multiple projects effectively, Experience collaborating with colleagues across large, complex organizations, building working relationships with stakeholders with differing needs and priorities, interpersonal and customer service skills, ability to communicate openly, directly, and professionally, foster dialogue and resolve differences effectively, Demonstrated ability to work as part of a team, meet deadlines, handle varied responsibilities—including administrative tasks, maintain confidentiality, Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, and Teams), willingness and ability to learn the UW donor CRM, Workday Finance, and related UW accounting and finance systems
Nice to Have
Knowledge of gift fund structures and characteristics, such as endowment, current-use, and discretionary funds, Familiarity with Workday or comparable financial management systems, donor databases, CRM systems, and Asana or comparable project management software, Knowledge of federal, state, and UW gift compliance policies, Experience supporting multi-entity or cross-institutional agreements or partnerships
What You'll Do.
Serve as the subject matter expert for collaborative fund management
Build and oversee financial processes and systems to improve fund transfer workflows
and reconciliation practices
Translate donor intent and gift agreement terms into compliant fund structures within University financial systems
Partner with finance teams to design fund structures for complex
multi-unit gifts and create practical tracking mechanisms
Act as the first-line resource for fund distribution and spending questions
Advise Advancement colleagues and gift officers on the financial and operational implications of complex gift structures
Develop and maintain documentation for collaborative gift agreements
standard operating procedures
Contribute to policy development
How You'll Work.
Team & Collaboration
Serve as a trusted connector across UW Medicine Advancement, University and hospital finance teams, and external partners; Collaborate closely with University treasury, Advancement finance, School of Medicine finance, hospital finance, and external partner finance teams; Participate in partnership planning conversations; Contribute financial language to memoranda of understanding and related documents; Experience collaborating with colleagues across large, complex organizations; building working relationships with stakeholders with differing needs and priorities; Demonstrated ability to work as part of a team
Communication Scope
communicate openly; communicate directly; communicate professionally; foster dialogue; resolve differences effectively; financial language
Process & Methodology
project management, project management methodologies, project management tools, manage multiple projects effectively, Asana or comparable project management software
Full Job Description
**Job Description** UW Medicine Advancement has an outstanding opportunity for an Associate Director for Collaborative Fund Management to join their team. **About this Opportunity** Reporting to the Senior Director for Collaborative Fundraising Strategy, the Associate Director for Collaborative Fund Management is responsible for translating complex gift and fund transfer agreements into clear, compliant, and efficient financial processes that help philanthropic support reach high-impact initiatives quickly. This role serves as a trusted connector across UW Medicine Advancement, University and hospital finance teams, and external partners, strengthening operational infrastructure, improving stewardship, and enabling more sophisticated collaborative fundraising investments. For a strategic, detail-oriented professional who enjoys building relationships and solving complex operational challenges, this is an opportunity to shape systems that amplify philanthropy across UW Medicine. This position is based in Seattle, Washington at UW Medicine’s South Lake Union campus and operates on a hybrid schedule, with an expectation of at least 2 days per week onsite and up to 3 days of telework. **Key Responsibilities** **Collaborative Fund Transfer & Process Optimization (40%)** * Serve as the subject matter expert for collaborative fund management across UW Medicine and external partners, helping align expectations, timelines, and processes for complex philanthropic transfers. * Build and oversee financial processes and systems to improve fund transfer workflows, documentation, tracking tools, and reconciliation practices to promote efficiency, transparency, and audit readiness. **Gift Fund Architecture & Financial Structuring (25%)** * Translate donor intent and gift agreement terms into compliant fund structures within University financial systems, ensuring funds are set up for effective stewardship and use. * Partner with finance teams to design fund structures for complex, m
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