Associate
Associate-Contract
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Associate - Contract at Associate. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement. Provides administrative services to the organization. Produces accurate and timely check requests for vendor and subcontractor invoices ensuring compliance with internal policies”
What You'll Achieve.
Produces accurate and timely check requests for vendor and subcontractor invoices; Ensure audit readiness through proper documentation and record maintenance; achieve high performance goals and meet deadlines
Industry & Context.
Resolve invoice discrepancies
Travel Required: None, Clearance Required: None
What They're Looking For.
Must Have
understanding of invoice processing, AP workflows, basic accounting concepts, High attention to detail and follow‑up skills, Ability to manage multiple invoices and priorities under deadlines, Effective interpersonal and communication skills (verbal and written), Ability to establish and maintain working relationships, including clients/stakeholders, Demonstrate ability to achieve high performance goals and meet deadlines in a fast-paced environment, Must have work values, and be dependable, honest, and self-confident with a positive attitude, Will embrace our customer-focused, action-oriented, results-driven culture
Nice to Have
Proficiency in MS Excel (trackers, data validation, basic analysis) with ability to learn new software systems when necessary, Experience with ERP systems (PeopleSoft or similar) is an advantage, Bachelor’s degree in commerce, Accounting, Finance, or related field is preferred
What You'll Do.
Provides administrative services to the organization
Produces accurate and timely check requests for vendor and subcontractor invoices ensuring compliance with internal policies
Prepares routine reports
Monitors designated mailbox
Communicates with internal and external clients via email and phone
Process vendor and subcontractor invoices from initiation
through the approval process
submission to Accounts Payable and payment posting
Validate invoices against contracts
and policy requirements
Initiate and track required approvals from Project Managers and stakeholders
Send reminders as needed to avoid delays in the check request process
Create and submit check/invoice requests as defined in standard operating procedures (SOPs)
Coordinate with Accounts Payable to ensure timely posting and payment
Maintain and update invoice and payment trackers accurately
Resolve invoice discrepancies and respond to vendor/payment status queries
Ensure audit readiness through proper documentation and record maintenance
and provide to manager for monthly reporting
Escalate aging or critical issues to the reporting manager
Assist in special projects as needed
How You'll Work.
Team & Collaboration
Coordinates with stakeholders and Account Payable throughout the process; Ability to establish and maintain working relationships, including clients/stakeholders; Coordinate with Accounts Payable to ensure timely posting and payment; Initiate and track required approvals from Project Managers and stakeholders
Communication Scope
Effective interpersonal and communication skills (verbal and written); Communicates with internal and external clients via email and phone
Process & Methodology
Ability to manage multiple invoices and priorities under deadlines, Demonstrate ability to achieve high performance goals and meet deadlines in a fast-paced environment
Full Job Description
**_Job Family_ :** Corporate Services General (India) **_Travel Required_ :** None ** _Clearance Required_ :** None ** _What You Will Do_ :** Responsible for providing administrative services to the organization. Produces accurate and timely check requests for vendor and subcontractor invoices ensuring compliance with internal policies. Coordinates with stakeholders and Account Payable throughout the process. Performs data entry, prepares routine reports, and monitors designated mailbox. Communicates with internal and external clients via email and phone. **Key Responsibilities** * Process vendor and subcontractor invoices from initiation, through the approval process, submission to Accounts Payable and payment posting. * Validate invoices against contracts, projects, and policy requirements. * Initiate and track required approvals from Project Managers and stakeholders. * Send reminders as needed to avoid delays in the check request process. * Create and submit check/invoice requests as defined in standard operating procedures (SOPs). * Coordinate with Accounts Payable to ensure timely posting and payment. * Maintain and update invoice and payment trackers accurately. * Resolve invoice discrepancies and respond to vendor/payment status queries. * Ensure audit readiness through proper documentation and record maintenance. * Track emails, requests, and provide to manager for monthly reporting. * Escalate aging or critical issues to the reporting manager * Assist in special projects as needed. **_What You Will Need_ :** * Strong understanding of invoice processing, AP workflows, and basic accounting concepts. * High attention to detail and strong follow‑up skills. * Ability to manage multiple invoices and priorities under deadlines. * Effective interpersonal and communication skills (verbal and written). * Ability to establish and maintain strong working relationships, including clients/stakeholders. * Demonstrate ability to achieve high performance goals and meet dea
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