McGill University
education
AssistanttotheDean
Neural analysis suggests this role is
optimal for Mid candidates.
“Assistant to the Dean at McGill University. Skills: Administrative support, University administrative processes, Organizational skills, Analytical skills. Provide comprehensive administrative support. Manage and prioritize Dean's schedule”
Industry & Context.
Analytical skills; Exercise sound judgment; Resolve administrative matters
Authorized to work in Canada, Willing to work in the province of Quebec, Work in the campus where the position is based / located, Level 4 English proficiency
What They're Looking For.
Must Have
DEC III, 3 Years Related Experience, Knowledge of English
Nice to Have
Undergraduate degree, Knowledge of French, spoken and written
What You'll Do.
Provide comprehensive administrative support
Manage and prioritize Dean's schedule
Prepare agendas and documentation
Maintain accurate digital records
Coordinate daily operations
Develop administrative procedures
Administer administrative policies
Act as liaison with central University services
Contribute to planning
Prepare and review correspondence
Arrange travel and accommodations
Support interactions with Friends
Support academic promotion processes
Coordinate emergency response protocols
Provide administrative support for committees
and distribute agendas
Contribute to planning special events
Oversee application of records management policies
Foster working relationships
Attend internal and external meetings
Supervise administrative and support staff
How You'll Work.
Team & Collaboration
Act as key liaison between Dean’s Office, library units, central University services, and external partners.; Act as liaison with central University services, units, and external organizations.; Foster working relationships and promote a culture of service, collaboration, accountability, and continuous improvement.; Support interactions with the Friends of the McGill Libraries, the Library Advancement Board, and University Advancement.; Coordinate with members of the Library Management Group.
Communication Scope
Communication skills
Full Job Description
**Please refer to the[How to Apply for a Job (for External Candidates)](https://www.mcgill.ca/hr/files/hr/apply_at_mcgill_university_-_guide_for_external_candidates_en.pdf) job aid for instructions on how to apply.** **If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).** **Position Summary:** The Assistant to the Trenholme Dean of Libraries provides senior-level administrative leadership and support to advance the academic, research, and administrative mission of the Libraries. Reporting directly to the Dean, the incumbent is responsible for planning, developing, and implementing administrative processes, policies, and systems that support institutional objectives while ensuring alignment with University policies, governance frameworks, and organizational culture. Serving as a central point of coordination, the Assistant to the Dean acts as a key liaison between the Dean’s Office, library units, central University services, and external partners. The role encompasses a broad portfolio of administrative functions, including finance, human resources, advancement, communications, academic affairs, physical resources, governance, archives, and legal matters. The incumbent also supports research administration, contracts, grants, philanthropic gifts, and other formal relationships, and contributes to strategic planning, reporting, and institutional analysis. **Primary Responsibilities:** * Provide comprehensive administrative support to the Trenholme Dean of Libraries, including managing and prioritizing the Dean’s calendar; coordinating, scheduling, and preparing agendas and documentation for meetings. * Maintain accurate and up-to-date digital records and filing systems for the Dean’s Office in accordance with institutional policies. * Coordinate and
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