Ocorian
Fund Services
AssistantManager|CompanySecretarial(FundServices)
“Assistant Manager | Company Secretarial (Fund Services) at Ocorian. Skills: Company Secretarial services, Corporate governance, Fund administration. Providing company secretarial services to a portfolio of clients. Providing company secretarial services to existing and prospective new funds, both private and listed”
Industry & Context.
What They're Looking For.
Must Have
At least 3-5 years’ experience working in a Company Secretarial area, fund administration or similar environment, Bachelor’s degree in Law, Business, Governance, or related discipline, Knowledge of UKLA Listing Rules, MAR and the local regulatory framework, Good experience of writing concise and accurate minutes, The ability to work under pressure and to deadlines, The ability to gain a good knowledge and awareness of the professional services provided by Ocorian, Very good working knowledge of Microsoft Office, particularly Word, Excel, Adobe, Outlook and other software packages including, Board Intelligence and Virtual Boardroom, Excellent communication skills and the ability to work well within a team as well as on own initiative, The ability to keep clear and concise records and to add value to the Company Secretarial role, Motivated, efficient and well organised
Nice to Have
Qualified CGI or currently completing the qualification (at an advanced stage) would be an advantage, A working knowledge and experience of Viewpoint and/or other systems would be desirable
What You'll Do.
Providing company secretarial services to a portfolio of clients
Providing company secretarial services to existing and prospective new funds
both private and listed
Working with the relevant listing authorities
Ensuring compliance with corporate governance codes
principles of best practice and company secretarial procedures
Undertaking work on behalf of other operating companies
attending board and committee meetings
Liaising with Board members and other relevant parties in respect of meeting arrangements
Managing the timely preparation of agendas
action points and minutes arising from each meetings
Providing company secretarial support for the set-up of corporate entities and LP’s in various jurisdictions
Maintaining company records
share and registrar functions and system maintenance
Ensuring adherence to good corporate governance principles concerning all Company Secretarial matters
Making stock exchange announcements as and when required
Co-ordinating the preparation of board packs and their timely circulation and dispatch
Ensuring good levels of communication with client teams
proxies and other supporting documents for General Meetings
Ensuring the timely dispatch and collation of proxies
Liaising with external Registrars in respect of the collation of proxies
Ensuring that statutory filings and payment of relevant fees are completed within statutory time frames
Ensuring that databases and Document Management Systems are maintained in accordance with agreed procedures
Maintaining the Company Secretarial Meeting Planner and Calendar
Assisting in co-ordinating Company Secretarial aspects of new client take-on procedures
Ensuring that the funds meet their on-going statutory and regulatory requirements / continuing obligations
Providing other related support services as and when required
How You'll Work.
Team & Collaboration
Liaise with Board members and other relevant parties; Liaise with external Registrars; Liaise with the relevant administration team; Good levels of communication with client teams (all levels of staff); Work well within a team
Communication Scope
Excellent communication skills
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