Jll
AssistantFacilitiesManager
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Assistant Facilities Manager at Jll. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement, soft services management, client support, operational oversight. oversee client buildings managed by JLL. manage a range of soft services”
What You'll Achieve.
ensure efficient and effective running of the site; report on issues, recommendations and cost estimates; ensure cleaning quality standards are maintained; action queries promptly in line with service level agreements; compliance with health & safety regulations; delivering exceptional facilities management excellence; seamless building operations; client satisfaction; strategic facility optimization; meeting all performance targets
Industry & Context.
Must be located in bay area with reliable transportation to drive to client buildings as needed, Ability to work independently with little supervision, effectively deal with stressful situations, providing deputise/cover capabilities when appropriate
What They're Looking For.
Must Have
two years+ proven work experience as assistant facilities manager or coordinator, Experience in commercial real estate management industry as third-party provider, corporate, or consultant, experience using Computerized Maintenance Management System (CMMS), Must be located in bay area with reliable transportation to drive to client buildings as needed, Excellent customer, computer, managerial, verbal and written communication skills, ability to multi-task and effectively organize responsibilities, Understanding of basic technical aspects of property including mechanical and electrical systems, computer proficiency experience with Microsoft Office Suite, Ability to work independently with little supervision, effectively deal with stressful situations, self-motivated, confident, energetic, and flexible, Goal-oriented ability to focus on meeting all performance targets, adapting to rapidly changing situations
Nice to Have
Military service or higher education in related field such as business, hospitality, facility/property management, Corrigo CMMS exposure, Experience with internal and external Client events organization, understanding conferencing facilities management and food and kitchen facilities coordination, Knowledge of Wiki pages and other communication channels management, understanding purchase order processes, Understanding of Building Operations Engineer/Facilities Manager responsibilities, providing deputise/cover capabilities when appropriate, Experience with travel/visitors' support coordination, interfacing with locally approved hotels, assisting global travel & hotel managers, Knowledge of health & safety issues management, maintaining scheduled meetings and records of fire and safety teams
What You'll Do.
oversee client buildings managed by JLL
manage a range of soft services
provide necessary support to ensure efficient and effective running of the site
manage the team providing first line soft services including reception
vending & food services
monitoring and maintaining office equipment and supplies
managing regular contact and meetings with relevant vendors to report on issues
recommendations and cost estimates
conducting weekly walk-rounds with vendor cleaning manager ensuring cleaning quality standards are maintained
managing Trouble Ticket requests
interfacing with internal customers to action queries promptly in line with service level agreements
manage daily health & safety issues
maintaining regular scheduled meetings and records of fire and safety teams/fire drills/safety equipment/training
providing travel/visitors' support by interfacing with locally approved hotels
assisting Client global travel & hotel managers in information gathering and communicating up to date information to staff
Raise purchase orders
managing Wiki pages and other communication channels for comprehensive site coordination and administrative support
How You'll Work.
Team & Collaboration
working as part of the overall Facilities Team; interfacing with internal customers; managing regular contact and meetings with relevant vendors; conducting weekly walk-rounds with vendor cleaning manager; maintaining regular scheduled meetings and records of fire and safety teams; interfacing with locally approved hotels; assisting Client global travel & hotel managers; collaboration across teams
Communication Scope
managerial communication skills; verbal communication skills; written communication skills; communication of up to date information
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. **What this job involves:** As an Assistant Facilities Manager at JLL, you will help the FM team to oversee several client buildings managed by JLL while reporting to the Facilities Manager and working as part of the overall Facilities Team to manage a range of soft services and provide necessary support to ensure efficient and effective running of the site. You will manage the team providing first line soft services to the site(s) including reception, mail operations, meeting & events, cleaning, waste & recycling, vending & food services while monitoring and maintaining office equipment and supplies and managing regular contact and meetings with relevant vendors to report on issues, recommendations and cost estimates. This role involves conducting weekly walk-rounds with vendor cleaning manager ensuring cleaning quality standards are maintained while managing Trouble Ticket (Remedy) requests and interfacing with internal customers to action queries promptly in line with service level agreements. You will manage daily health & safety issues while maintaining regular scheduled meetings and records of fire and safety teams/fire drills/safety equipment/training and providing travel/visitors' support by interfacing with locally approved hotels and assisting Client global travel & hotel managers in information gathering and communicating up to date information to staff, directly contributing to JLL's mission of del
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