Jll

AssistantFacilitiesManager

£35–45k ~AI est. London, United Kingdom FULL TIME Remote Friendly
Market Sentiment
HIGH DEMAND

Neural analysis suggests this role is
optimal for Mid+ candidates.

The Brief

“Assistant Facilities Manager at Jll. Skills: Facilities management, Property maintenance, Occupier liaison. Assist Facilities Manager. Deliver facilities management services”

What You'll Achieve.

Deliver best practice standards; Highest management standards; Highest maintenance standards

Industry & Context.

Problems you'll solve

Root cause analysis

Eligibility Requirements

Call rota, Out of hours cover

What They're Looking For.

Must Have

Facilities management best practice, Procurement program adherence, Use of purchase ordering systems, Contractor performance monitoring, Site regulations preparation, Permits to work issuance, Disaster planning procedures, Fire evacuation drills, Bomb drills organization, Site records maintenance, Occupier handbooks development, Vacant/void property monitoring, Site visit program adherence

What You'll Do.

Assist Facilities Manager

Deliver facilities management services

Ensure property management standards

Ensure property maintenance standards

Provide occupier servicing

Seek direction from Facilities Manager

Seek direction from Property Manager

Understand client objectives

Understand client instructions

Assist with client reporting

Assist property transition into management

Ensure property readiness for sale

Deal with due diligence enquiries

Liaise with occupier representatives

Refer matters upwards

Liaise with occupiers

Provide advice to occupiers

Provide guidance to occupiers

Support Facilities Manager on occupier matters

Attend building emergencies

Ensure emergency cover provision

Ensure out of hours cover provision

Assist with service charge budgets

Control service charge budgets

Assist with quarterly variance reporting

Assist with budget reconciliation

Assist with procurement of supplies

Assist with procurement of services

Use accredited contractors

Monitor contractor performance

Assist with Social Responsible Management

Assist with plant management

Assist with equipment management

Implement minor works

Control routine expenditure

Prepare site regulations

Issue permits to work

Maintain disaster planning procedures

Implement disaster planning procedures

Organise fire evacuation drills

Co-ordinate fire evacuation drills

Co-ordinate bomb drills

Establish site records

Maintain site records

Assist with occupier handbooks development

Assist with occupier handbooks maintenance

Monitor vacant property

Monitor void property

How You'll Work.

Team & Collaboration

Virtual teams; Client focussed teams; Asset Managers; Property Managers; Surveying Executives; Client Accountants

Communication Scope

Client reporting

Full Job Description

**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. **Assistant Facilities Manager** **Division:** Property Management **Reporting To:** Facilities Manager **What this job involves:** The Assistant Facilities Manager (AFM) will assist the Facilities Manager(s) in one or more managed properties to deliver facilities management services to best practice standards defined by Jones Lang LaSalle. The AFM will ensure that the highest standards of management and maintenance of the properties and servicing to the occupiers are provided and will seek direction from the Facilities Manager(s) and in certain circumstances the Property Manager. **Team Structure** The AFM will report to and seek direction from the Facilities Manager, taking guidance as appropriate. The AFM will work in a number of “virtual teams” with the client focussed teams of Asset and Property Managers, Surveying Executives and Client Accountants. **What your day-to-day will look like:** **Client Service** • To understand the Client’s objective and instructions in relation to each Property. • To assist the Facilities Manager in Client reporting on on-site facilities services. **Facilities Management** • To assist in the smooth transition of properties into management and ensure readiness for sale dealing with due diligence enquiries on disposal and lettings from a facilities perspective. • To ensure that on-site management of the properties is undertaken in accordance with JLL Facilities Management Best

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