Jll
AssistantFacilitiesManager
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Assistant Facilities Manager at Jll. Skills: Facilities management, Property maintenance, Occupier liaison. Assist Facilities Manager. Deliver facilities management services”
What You'll Achieve.
Deliver best practice standards; Highest management standards; Highest maintenance standards
Industry & Context.
Root cause analysis
Call rota, Out of hours cover
What They're Looking For.
Must Have
Facilities management best practice, Procurement program adherence, Use of purchase ordering systems, Contractor performance monitoring, Site regulations preparation, Permits to work issuance, Disaster planning procedures, Fire evacuation drills, Bomb drills organization, Site records maintenance, Occupier handbooks development, Vacant/void property monitoring, Site visit program adherence
What You'll Do.
Assist Facilities Manager
Deliver facilities management services
Ensure property management standards
Ensure property maintenance standards
Provide occupier servicing
Seek direction from Facilities Manager
Seek direction from Property Manager
Understand client objectives
Understand client instructions
Assist with client reporting
Assist property transition into management
Ensure property readiness for sale
Deal with due diligence enquiries
Liaise with occupier representatives
Refer matters upwards
Liaise with occupiers
Provide advice to occupiers
Provide guidance to occupiers
Support Facilities Manager on occupier matters
Attend building emergencies
Ensure emergency cover provision
Ensure out of hours cover provision
Assist with service charge budgets
Control service charge budgets
Assist with quarterly variance reporting
Assist with budget reconciliation
Assist with procurement of supplies
Assist with procurement of services
Use accredited contractors
Monitor contractor performance
Assist with Social Responsible Management
Assist with plant management
Assist with equipment management
Implement minor works
Control routine expenditure
Prepare site regulations
Issue permits to work
Maintain disaster planning procedures
Implement disaster planning procedures
Organise fire evacuation drills
Co-ordinate fire evacuation drills
Co-ordinate bomb drills
Establish site records
Maintain site records
Assist with occupier handbooks development
Assist with occupier handbooks maintenance
Monitor vacant property
Monitor void property
How You'll Work.
Team & Collaboration
Virtual teams; Client focussed teams; Asset Managers; Property Managers; Surveying Executives; Client Accountants
Communication Scope
Client reporting
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. **Assistant Facilities Manager** **Division:** Property Management **Reporting To:** Facilities Manager **What this job involves:** The Assistant Facilities Manager (AFM) will assist the Facilities Manager(s) in one or more managed properties to deliver facilities management services to best practice standards defined by Jones Lang LaSalle. The AFM will ensure that the highest standards of management and maintenance of the properties and servicing to the occupiers are provided and will seek direction from the Facilities Manager(s) and in certain circumstances the Property Manager. **Team Structure** The AFM will report to and seek direction from the Facilities Manager, taking guidance as appropriate. The AFM will work in a number of “virtual teams” with the client focussed teams of Asset and Property Managers, Surveying Executives and Client Accountants. **What your day-to-day will look like:** **Client Service** • To understand the Client’s objective and instructions in relation to each Property. • To assist the Facilities Manager in Client reporting on on-site facilities services. **Facilities Management** • To assist in the smooth transition of properties into management and ensure readiness for sale dealing with due diligence enquiries on disposal and lettings from a facilities perspective. • To ensure that on-site management of the properties is undertaken in accordance with JLL Facilities Management Best
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