Harvard University
education
AssistantDirector,Engagement
“Assistant Director, Engagement at Harvard University. Skills: event planning, program management, donor engagement, alumni engagement. Planning, execution and management of key strategic events for Alumni Relations and Resource Development (ARRD). Manages all logistics for events including event budgets, speaker organization, and vendor coordination”
What You'll Achieve.
advance Harvard's world-changing mission; improve public policy and leadership; solving public problems; deliver the strongest possible results
Industry & Context.
Willingness to work nights and weekends and travel, as needed, Some tasks may require being on campus or in other off-site locations for a period of time, some lifting of boxes or light equipment is required, Sitting or standing for periods of time, Some repetitive motion, minimum on-site requirement is 3 days per week
What They're Looking For.
Must Have
Minimum of 5 years of experience in event planning and program management or donor and alumni engagement activities or comparable experience, Proven track record managing complex events, Willingness to work nights and weekends and travel, as needed
Nice to Have
Knowledge of academic communities and interest in current public policy issues, knowledge of MS office suite, experience with web and email technology
What You'll Do.
execution and management of key strategic events for Alumni Relations and Resource Development (ARRD)
Manages all logistics for events including event budgets
and vendor coordination
Works closely with colleagues within ARRD and across HKS on invitation lists
registration software
Manages the execution of engagement activities for key donor groups
Supports planning and logistics for the seven endowed lectures
Develops event project plans and plans and implements a yearly engagement calendar
Provides leadership and quality control for all event management
Supervises drafting of briefings for events
Provides day-of leadership for events
Manages and allocates expenses to meet set budget
Develops invitation pools utilizing the Advance database and other data sources
Tracks event attendance for all assigned events and manages reporting of attendance in Advance database post-event
Plans and schedules post-event debriefs with key stakeholders
Formulates recommendations for future activities
Maintains planning files and notes for year-to-year tracking
Serves as the on-site lead for assigned events
How You'll Work.
Team & Collaboration
Works closely with colleagues within ARRD and across HKS; Works regularly with Principal and Major Gifts Team, HKS Fund, and Alumni Relations team members; Works closely with ARRD Communications Team; Directing work of volunteers, faculty, students, and staff for all ARRD events; Working with fundraising and alumni relations staff
Communication Scope
written and oral communication skills
Process & Methodology
building project management software templates, creating project timelines, budget supervision, managing event logistics and program, overseeing event tracking, developing post event reporting and analysis
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