Assistant

Our Houston office is seeking an **experienced Assistant** to provide high‑level support to attorneys and assigned team members. This role is best suited for someone who brings 5–10 years of experience in a legal or professional services environment and is comfortable managing complex workflows, exercising sound judgment, and working independently in a fast‑paced setting. Strong knowledge of legal processes, attention to detail, and a service‑oriented approach are essential. ## ## Key Responsibilities * Manage attorneys’ calendars, including complex, multi‑time‑zone scheduling * Serve as a primary point of contact for clients, maintaining a professional and responsive presence * Triage and manage attorney emails and calls, proactively reducing administrative burden * Open new matters, prepare engagement letters, and coordinate conflict checks * Enter, edit, and close attorney time entries; prepare expense reports * Handle monthly client billing, including e‑billing, proforma review, budget tracking, and client inquiries * Prepare, format, proofread, and process legal documents in accordance with Firm standards * Maintain client and matter records, including coordination with Records for filing and retrieval * File legal documents with state and federal courts (e‑filing experience required) * Prepare audit letter responses and quarterly Lobbying Disclosure Act reports * Coordinate travel, meetings, video conferencing, and related logistics * Provide backup and overflow support as needed * Maintain strict confidentiality of all Firm and client information ## ## Qualifications * Minimum of 2 years of administrative experience required but 5–10 years of administrative experience supporting attorneys or senior professionals highly preferred * Prior experience in a large law firm or professional services environment strongly preferred * Strong understanding of legal terminology, procedures, and documentation * Advanced proficiency in Microsoft Office (Outlook, Word, Excel