Creative Artists Agency (CAA)
entertainment, media, and sports
Assistant
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Assistant at Creative Artists Agency (CAA). Provide direct administrative support. heavy scheduling/calendar maintenance”
Industry & Context.
What They're Looking For.
Must Have
1+ years of providing administrative support in a fast-paced environment, Exceptional interpersonal, verbal, and written communication skills, Deep understanding of the importance of maintaining a high level of discretion and confidentiality, follow-through and attention to detail, Excellent Word, Excel, PowerPoint, and Outlook skills, Service oriented with a desire to pitch in to help team members, Excellent judgment with respect to representing CAA to buyers, business world, etc.
Nice to Have
preferably within the music booking experience is a plus, Interest in the urban music scene is a plus
What You'll Do.
Provide direct administrative support
heavy scheduling/calendar maintenance
prepare expense reports
Anticipate agents’ proactively provide support
Process incoming issue
and track obtain current ticket counts
accurately update clear obtain avails and holds
update settle shows in CAA’s system
Serve as point of contact for clients
Maintain working knowledge of the music industry
How You'll Work.
Team & Collaboration
Serve as point of contact for agents/executives; pitch in to help team members
Communication Scope
Exceptional interpersonal, verbal, and written communication skills
Full Job Description
Assistant ## **Job Description** _Who We Are_ Creative Artists Agency (CAA), is the world’s leading full service entertainment, media, and sports agency. We represent many of the most successful professionals working in television, film, music, theatre, video games, sports, and digital content. We also provide a range of strategic and marketing consulting services to corporate clients. _The Role_ We are looking for an assistant to support an agent in our Music Touring Department. The ideal candidate should be motivated, interested in the concert booking space, quick-thinking and open to working in an environment where he/she is capable of performing administrative tasks in a fast-paced environment. _Responsibilities_ * Provide direct administrative support including: heavy scheduling/calendar maintenance, book travel, manage call logs, and prepare expense reports * Anticipate agents’ needs; proactively provide support and resources to ensure success * Process incoming offers; issue, review, and track contracts; obtain current ticket counts and accurately update spreadsheets; clear radiuses; obtain avails and holds from venues; update itineraries; settle shows in CAA’s system * Serve as point of contact for clients, agents/executives, and other industry connections * Other various projects and tasks as needed * Maintain working knowledge of the music industry and best practices _Qualifications_ * 1+ years of providing administrative support in a fast-paced environment preferably within the music industry; booking experience is a plus * Able to maintain organization and composure while anticipating needs in a high pressure situations with rapidly changing priorities * Exceptional interpersonal, verbal, and written communication skills * Deep understanding of the importance of maintaining a high level of discretion and confidentiality * Strong follow-through and attention to detail * Excellent Word, Excel, PowerPoint, and Outlook skills * Service oriented with a strong
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