Pavago
ArchitecturalAssistant
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“Architectural Assistant at Pavago. Skills: estimating, bidding, project coordination, Bluebeam, organization, attention to detail. support estimating, bidding, and project coordination for commercial casework and millwork projects. manage bid invitations”
What You'll Achieve.
Accurate and timely bid submissions; Well-organized and accessible project documentation; coordination with estimators and contractors; Efficient tracking of bids and outcomes; Smooth handoff of awarded projects
Industry & Context.
Comfortable working remote during EST or CST hours
What They're Looking For.
Must Have
1–3 years of experience in administration, estimating, or project coordination, Bluebeam (required), Google Drive, Microsoft Word and Excel, organizational skills with the ability to manage multiple projects simultaneously, High attention to detail and documentation practices, Comfortable working remote during EST or CST hours
Nice to Have
Experience with Notion, Adobe tools, or Building Connected, Familiarity with construction drawings and estimating workflows, Experience coordinating with contractors or estimating teams
What You'll Do.
and project coordination for commercial casework and millwork projects
manage bid invitations
coordinate with estimators
track project outcomes
keeping the bidding process organized
Review incoming invitations to bid and assess project fit (scope
Add qualified projects to Notion CRM and organize documents in Google Drive
Maintain structured and accessible project records
Assign projects to external estimating and takeoff partners
Track bid progress and ensure timely completion of estimates
Coordinate with internal estimators to clarify scope and meet deadlines
Review completed estimates and convert them into professional proposals (Word/PDF)
Submit bids through platforms like Building Connected
Ensure accuracy and completeness before submission
Follow up with General Contractors on bid status and outcomes
Track awarded and lost bids
including feedback and insights
Maintain accurate records of all bid activity
Coordinate contract handoff for awarded projects
Notify accounting for deposits and update internal stakeholders
Document all project details across systems (Notion
How You'll Work.
Team & Collaboration
coordinate with estimators; Coordinate with internal estimators; Follow up with General Contractors; Coordinate contract handoff; update internal stakeholders; Collaborate with estimators, contractors, and internal teams
Communication Scope
Excellent written and verbal communication skills
Process & Methodology
process management, cross-functional coordination, vendor/stakeholder management, resource planning, manage multiple projects simultaneously, project coordination
Full Job Description
**Requirements** ### **Architectural Assistant (Estimating & Bidding, Bluebeam, Construction – Remote, EST/CST)** ### **About the Role** We’re hiring an **Architectural Assistant** to support **estimating, bidding, and project coordination** for commercial casework and millwork projects. This is a detail-driven role where you’ll manage **bid invitations, coordinate with estimators, prepare proposals, and track project outcomes**. You’ll play a key role in keeping the bidding process organized, accurate, and on schedule. If you have experience in **construction, architecture, or estimating workflows** and thrive in structured environments — this role is for you. ### **Responsibilities** ### **Bid Qualification & Organization** * Review incoming **invitations to bid** and assess project fit (scope, location, relevance) * Add qualified projects to **Notion CRM** and organize documents in **Google Drive** * Maintain structured and accessible project records ### **Estimator Coordination** * Assign projects to **external estimating and takeoff partners** * Track bid progress and ensure timely completion of estimates * Coordinate with internal estimators to clarify scope and meet deadlines ### **Proposal Preparation** * Review completed estimates and convert them into **professional proposals (Word/PDF)** * Submit bids through platforms like **Building Connected** * Ensure accuracy and completeness before submission ### **Follow-Up & Tracking** * Follow up with **General Contractors** on bid status and outcomes * Track awarded and lost bids, including feedback and insights * Maintain accurate records of all bid activity ### **Post-Award Coordination** * Coordinate contract handoff for **awarded projects** * Notify accounting for deposits and update internal stakeholders * Document all project details across systems (Notion, Google Chat, internal updates) ### **Requirements** * 1–3 years of experience in **administration, estimating, or project coordination** (construction,
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