On Location
Experiential Hospitality
ApprovalsManager
“Approvals Manager at On Location. Skills: Approvals management, Compliance, Brand guidelines adherence. Lead compliance across all Olympic Hospitality marketing initiatives. Ensure all materials meet LA28 and International Olympic Committee (IOC) standards”
What You'll Achieve.
Maintaining the integrity of one of the world’s most iconic brands
Industry & Context.
Proactively identifying and resolving compliance issues
Availability to work within the EST time zone is required, Candidates based in NYC, Los Angeles, or Raleigh are encouraged to work from local office locations
What They're Looking For.
Must Have
3+ years of experience in approvals, compliance, copywriting, or a related field, Fluency in English
Nice to Have
Creative agency background and understands creative processes/worked with creatives before
What You'll Do.
Lead compliance across all Olympic Hospitality marketing initiatives
Ensure all materials meet LA28 and International Olympic Committee (IOC) standards
Submit marketing materials (including copy
and other assets) to the International Olympic Committee (IOC) via their extranet platform (TRACK) for validation
Manage follow-ups on modification requests or rejections from the OCOG/IOC
seeking clarification as needed to inform revisions
Ensure all materials adhere to LA28 and IOC brand guidelines
proactively identifying and resolving compliance issues
Serve as a key gatekeeper for brand integrity across design and copy
ensuring consistency across all marketing outputs
Track and report approval progress through a centralized system
maintaining visibility across all materials under review
Develop and manage a clear approvals calendar in coordination with the Head of Content & Production
ensuring alignment with production timelines
Support the marketing team as needed
and distributing approved materials
as well as assisting with ad hoc requests
How You'll Work.
Team & Collaboration
Liaise with the LA28 Marketing team to ensure alignment, coordination, and internal pre-approvals prior to OCOG and IOC submission; Coordinate with internal stakeholders to provide real-time updates on submission status, approvals, and required changes; Partner closely with the Head of Marketing Services, Head of Content & Production, Marketing Project Managers, and the broader marketing team to identify upcoming deliverables and prepare submissions accordingly; Ability to collaborate across CET, EST, and PST time zones as needed
Communication Scope
Excellent written, verbal, and interpersonal communication skills; Communicate with LA28 and the IOC to provide context and background information to support the review process
Process & Methodology
Develop and manage a clear approvals calendar, Project management tools
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