Pavago
Commercial Construction
AIABillingSpecialist
Neural analysis suggests this role is
optimal for Mid+ candidates.
“AIA Billing Specialist at Pavago. Skills: AIA Billing, Construction Contracts, Construction Bonding, Project Administration. Review commercial construction contracts. Organize commercial construction contracts”
What You'll Achieve.
Accuracy of AIA billing submissions; Timeliness of AIA billing submissions; Successful coordination of bonding documentation; Accuracy of project records; Completeness of project records; Accuracy of CRM data; Completeness of CRM data; Reduction in billing delays; Reduction in payment issues; Adherence to project deadlines; Adherence to documentation standards
Industry & Context.
Identify issues; Flag issues
What They're Looking For.
Must Have
Prior remote work experience, Experience supporting U.S.-based general contractor, Experience supporting commercial construction company, Hands-on experience with AIA billing, Experience with G702/G703 payment applications, Experience with Schedule of Values (SOV), Understanding of construction bonding, Experience tracking retainage, Experience managing construction billing documentation, Microsoft Excel skills, Microsoft Office skills, Excellent written English communication, Excellent verbal English communication, Exceptional organizational skills, Ability to manage multiple projects, High attention to detail, Accuracy handling financial documentation, Accuracy handling contractual documentation
Nice to Have
Experience with Buildertrend, Experience with similar construction PM software, Background in commercial construction, Background in landscaping, Background in trades-related industries, Basic accounting experience, Basic bookkeeping experience, Construction environment accounting experience, Construction environment bookkeeping experience, Familiarity with construction financial reporting, Familiarity with construction payment tracking, Experience with CRM platforms, Experience with project tracking systems
What You'll Do.
Review commercial construction contracts
Organize commercial construction contracts
Manage commercial construction contracts
Coordinate performance bonds
Coordinate maintenance bonds
Prepare bonding documentation
Submit bonding documentation
Communicate with bonding companies
Communicate with municipalities
Communicate with general contractors
Track contract documentation
Ensure compliance with contractual obligations
Prepare AIA billing packages
Submit AIA billing packages
Maintain Schedule of Values (SOV)
Update Schedule of Values (SOV)
Monitor project payment milestones
Ensure billing submissions accuracy
Submit billing on time
Identify billing issues
Identify payment issues
Maintain project records
Maintain project schedules
Maintain project milestones
Maintain project documentation
Organize project information
Ensure project information accuracy
Update project information
Maintain CRM data integrity
Maintain project management system data integrity
Support leadership reporting
Support project visibility initiatives
Manage inbound communications
Manage outbound communications
Support pre-construction activities
Support pre-sales administrative activities
Organize project contracts
Organize project permits
Organize supporting records
Participate in project meetings
Provide status updates
How You'll Work.
Team & Collaboration
Cross-functional coordination; Vendor management; Stakeholder management; Client communication; Contractor communication; Vendor communication; Project stakeholder communication; Leadership reporting; Project meetings
Communication Scope
Written communication; Verbal communication
Process & Methodology
Project management platforms, Project tracking systems
Full Job Description
### AIA Billing Specialist **Position Type:** Full-Time, Remote **Working Hours:** U.S. Business Hours ### About the Role We are hiring a detail-driven AIA Billing Specialist to own the contracts, billing, bonding, and documentation operations of an active and growing commercial construction organization. This is not a general administrative role. We are specifically looking for someone who has worked remotely with a U.S.-based general contractor or commercial construction company and has direct, hands-on experience with AIA billing, Schedule of Values (SOV), and construction bonding processes. If you have supported commercial construction projects end-to-end—managing AIA payment applications, tracking retainage, coordinating bonds, and maintaining accurate project documentation—this role was built for you. You will serve as the operational backbone that keeps contracts, billing, and project administration running accurately and on time across multiple active projects. ### Responsibilities ### Contracts & Bonding Management * Review, organize, and manage commercial construction contracts throughout the full project lifecycle. * Coordinate bid bonds, performance bonds, and maintenance bonds for commercial projects. * Prepare and submit bonding documentation accurately and within required timelines. * Communicate with bonding companies, municipalities, and general contractors regarding project requirements. * Track contract documentation and ensure compliance with contractual obligations. ### AIA Billing & Project Administration * Prepare and submit AIA billing packages (G702/G703) for commercial construction projects. * Maintain and update Schedule of Values (SOV) documentation across active projects. * Track retainage and monitor project payment milestones. * Ensure billing submissions are completed accurately and submitted on time. * Proactively identify and flag billing or payment issues before they impact project cash flow. ### Project Systems & Documentation * M
Applying for this AIA Billing Specialist role?
Most applicants get filtered before a human reads their resume. See if yours makes the cut.
ANONYMOUS · UNFILTERED
What do employees actually say about Pavago?
Real rants from real employees. Read before you apply.