Pavago
Staffing and Recruiting
AIABilling&ConstructionProjectCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“AIA Billing & Construction Project Coordinator at Pavago. Skills: AIA Billing, Construction Contracts, Project Coordination, Bonding Processes. Review construction contracts. Organize construction contracts”
What You'll Achieve.
Accuracy of AIA billing submissions; Timeliness of AIA billing submissions; Successful management of bonding documentation; Successful management of bonding deadlines; Accuracy of project records; Accuracy of CRM data; Timely completion of contract administration; Reduction of billing delays; Reduction of payment issues; Effective coordination across projects; Adherence to project deadlines; Adherence to documentation requirements
Industry & Context.
Issue identification
What They're Looking For.
Must Have
Commercial construction contracts experience, Construction bonding processes knowledge, AIA billing experience, Schedule of Values (SOV) experience, Retainage tracking experience, Construction billing documentation management, Microsoft Excel skills, Microsoft Office skills, Excellent written communication, Excellent verbal communication, Exceptional organizational abilities, Time-management abilities, Manage multiple projects, Manage multiple deadlines, Attention to detail, Accuracy
Nice to Have
Buildertrend experience, Construction management software experience, Commercial construction background, Landscaping background, Project management background, CRM platforms experience, Project tracking systems experience, Basic accounting experience, Bookkeeping experience, Construction financial reporting familiarity, Payment tracking processes familiarity
What You'll Do.
Review construction contracts
Organize construction contracts
Manage construction contracts
Coordinate performance bonds
Coordinate maintenance bonds
Prepare bonding documentation
Submit bonding documentation
Communicate with bonding companies
Communicate with municipalities
Communicate with general contractors
Track contract documentation
Ensure contractual compliance
Prepare AIA billing packages
Submit AIA billing packages
Maintain Schedule of Values
Update Schedule of Values
Monitor project payment milestones
Ensure accurate billing submissions
Ensure timely billing submissions
Monitor project deadlines
Identify billing issues
Identify payment issues
Maintain project records
Maintain project documentation
Track project schedules
Track project receipts
Track project milestones
Track project progress updates
Organize project information
Update project information
Maintain CRM data integrity
Maintain project system data integrity
Support leadership reporting
Support project visibility
Manage inbound communications
Manage outbound communications
Support pre-construction activities
Support pre-sales activities
Organize project documentation
Organize supporting records
Assist with project coordination
Assist with operational support
Participate in project meetings
Provide status updates
How You'll Work.
Team & Collaboration
Cross-functional teams; Internal teams; Clients; Contractors; Vendors; Municipalities; Bonding companies
Communication Scope
Written communication; Verbal communication; Professional communication
Process & Methodology
Project coordination, Deadline management, Milestone tracking
Full Job Description
**Title: AIA Billing & Construction Project Coordinator** **Position Type:** Full-Time, Remote **Working Hours:** U.S. Business Hours ### About the Role We're hiring a highly organized and detail-oriented AIA Billing & Construction Project Coordinator to support the successful execution of commercial construction projects. This is a critical operations role responsible for managing construction contracts, bonding processes, AIA billing, project documentation, and administrative coordination across multiple projects. We are looking for someone who understands commercial construction workflows, can manage detailed documentation with accuracy, and proactively keeps projects moving forward. The ideal candidate is highly organized, comfortable working independently, and able to balance multiple priorities while maintaining exceptional attention to detail. If you have experience with commercial construction contracts, bonding, AIA billing, and project coordination, this role offers the opportunity to become a key contributor within a growing construction organization. ### Responsibilities ### Contracts & Bonding Management * Review, organize, and manage commercial construction contracts throughout the project lifecycle. * Coordinate bid bonds, performance bonds, and maintenance bonds for commercial projects. * Prepare and submit bonding documentation accurately and within required timelines. * Communicate with bonding companies, municipalities, and general contractors regarding project requirements. * Track contract documentation and ensure compliance with contractual obligations. ### AIA Billing & Project Administration * Prepare and submit AIA billing packages for commercial construction projects. * Maintain and update Schedule of Values (SOV) documentation. * Track retainage and monitor project payment milestones. * Ensure billing submissions are completed accurately and on time. * Monitor project deadlines and proactively identify potential billing or payment issues.
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