Company
Administrator,Office
Neural analysis suggests this role is
optimal for Mid candidates.
“Administrator, Office. Skills: administrative support, Accounts Payable, Accounts Receivable, Salesforce, Microsoft Office. Provide administrative support. Ensure administrative staff is supporting departments”
Industry & Context.
evaluate alternatives; choose best practices; complete tasks efficiently; conflict resolution
What They're Looking For.
Must Have
High school diploma or equivalent, 3-5 years of administrative office experience, Supervisory and coaching skills, Knowledge of administrative procedures, customer service principles and practices, Aptitude for understanding financial reports and extracting information, Accounts Payable and Receivable background using systems such as Yardi, working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software, Demonstrate effective conflict resolution and customer service skills, Effective verbal and written communication, organizational and interpersonal skills with attention to detail, Ability to prioritize, coordinate, multi-task and demonstrative initiative
Nice to Have
Some college or professional school, office management experience in a fast-paced environment
What You'll Do.
Provide administrative support
Ensure administrative staff is supporting departments
Complete administrative projects as directed
Responsible for Accounts Payable
Responsible for Accounts Receivable
Responsible for procurement card
Responsible for petty cash
Engaged with budgeting and forecasting cycle
Coordination and support of short-term leasing
Responsible for Lease agreement administration
Obtaining & processing monthly rent
Processing tenant sales
Processing overage rent
Processing certificates of insurance
Processing opening documents
Administration of Fleet Management program
Receipt reconciliations
Vehicle maintenance process
Create & Maintain documents for service agreements
Track & Maintain DocuSign agreements
Track & Maintain insurance documents
Perform general office administrative tasks
Ordering and maintaining inventory of office supplies
Ordering and maintaining inventory of equipment
Draft documents for management
Draft reports for management
Provide Management Team with updates of Company Policies and Procedures
Support marketing events
Support collateral management
Support proof of performance
Support Gift card sales
Assist with training of Administrative Assistant
Assist with training of Receptionist
Contribute to performance evaluation
Process weekly payroll for inhouse hourly employees
Process required documents for new hires
Submit new hire documents for approval
How You'll Work.
Team & Collaboration
Support center management staff; Support all departments; Interaction with customers; Interaction with tenants; Interaction with co-workers
Communication Scope
Effective verbal communication; Effective written communication
Process & Methodology
independent planning, prioritization, time management, evaluate alternatives, choose best practices, complete tasks efficiently
Full Job Description
**Job Location:** Stanford Shopping Center **Primary Purpose:** This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner. **Principal Responsibilities:** The successful candidate’s responsibilities will include, but not be limited to: * Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner * Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center * Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents * Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms * Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents * Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures * If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales * If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performa
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