Company
Administrator,Office
Neural analysis suggests this role is
optimal for Mid candidates.
“Administrator, Office. Skills: administrative support, Accounts Payable, Accounts Receivable, Salesforce, Microsoft Office. Provide administrative support to all departments. Manage Accounts Payable and Receivable”
What You'll Achieve.
ensure administrative staff is supporting all departments; completing administrative projects as directed, correctly and in a timely manner; processing monthly rent; processing overage rent; processing certificates of insurance; processing all opening documents; receipt reconciliations; vehicle maintenance process; change forms; submit for approval in Workday
Industry & Context.
evaluate alternatives; choose best practices; complete tasks efficiently; conflict resolution
What They're Looking For.
Must Have
High school diploma or equivalent, 3-5 years of administrative office experience, Supervisory and coaching skills with the ability to delegate tasks, Knowledge of administrative procedures, customer service principles and practices, Aptitude for understanding financial reports and extracting information, Accounts Payable and Receivable background using systems such as Yardi, working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software, Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers, Effective verbal and written communication, organizational and interpersonal skills with attention to detail, Ability to prioritize, coordinate, multi-task and demonstrative initiative
Nice to Have
Some college or professional school preferred, office management preferred
What You'll Do.
Provide administrative support to all departments
Manage Accounts Payable and Receivable
Manage procurement card and petty cash
Engage with budgeting and forecasting cycle
Coordinate short-term leasing program
Administer Fleet Management program
Create and maintain service agreements
Track DocuSign agreements and insurance documents
Perform general office administrative tasks
Support marketing events and promotions
Assist with hiring and training administrative staff
Process weekly payroll
How You'll Work.
Team & Collaboration
Support center management staff; Coordinate with administrative staff; Interact with customers, tenants, and co-workers
Communication Scope
Effective verbal communication; Effective written communication
Process & Methodology
independent planning, prioritization, time management, evaluate alternatives, choose best practices, complete tasks efficiently
Full Job Description
**Job Location:** The Shops at Riverside **Primary Purpose:** This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner. **Principal Responsibilities:** The successful candidate’s responsibilities will include, but not be limited to: * Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner * Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center * Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents * Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms * Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents * Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures * If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales * If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performanc
Applying for this Administrator, Office role?
Most applicants get filtered before a human reads their resume. See if yours makes the cut.
How to Apply on Workday
- Workday has a multi-step form — save your progress after every section.
- "Apply With LinkedIn" can fail or lose data; manual entry is more reliable.
- Watch for the "Submit for Review" final step — hitting "Save" alone does not submit.
- Job requisition numbers are useful when following up with HR by email.
ANONYMOUS · UNFILTERED
What do employees actually say about this company?
Real rants from real employees. Read before you apply.