Company
Administrator,Office
Neural analysis suggests this role is
optimal for Mid candidates.
“Administrator, Office. Skills: administrative support, financial administration, lease administration, fleet management. Provide administrative support. Ensure administrative staff support”
What You'll Achieve.
complete tasks in the most efficient manner; completing administrative projects correctly and in a timely manner
Industry & Context.
evaluate alternatives; choose best practices; complete tasks efficiently; conflict resolution
What They're Looking For.
Must Have
High school diploma or equivalent, 3-5 years of administrative office experience, Supervisory and coaching skills, Knowledge of administrative procedures, Knowledge of customer service principles and practices, Aptitude for understanding financial reports, Aptitude for extracting information from financial reports, Accounts Payable background, Accounts Receivable background, working knowledge of Microsoft Office, working knowledge of Salesforce, working knowledge of Web based input software, Demonstrate effective conflict resolution skills, Demonstrate effective customer service skills, Effective verbal communication, Effective written communication, organizational skills, interpersonal skills, attention to detail, Ability to prioritize, Ability to coordinate, Ability to multi-task, demonstrative initiative
Nice to Have
Some college or professional school, office management experience, Ability to delegate tasks
What You'll Do.
Provide administrative support
Ensure administrative staff support
Complete administrative projects
Manage Accounts Payable
Manage Accounts Receivable
Manage procurement card
Engage with budgeting cycle
Engage with forecasting cycle
Coordinate short-term leasing program
Support short-term leasing program
Administer Lease agreements
Process certificates of insurance
Process opening documents
Administer Fleet Management program
Maintain Fleet Management PINs
Reconcile Fleet receipts
Manage vehicle maintenance process
Manage Fleet change forms
Create service agreements
Maintain service agreements
Track DocuSign agreements
Track insurance documents
Order office supplies
Maintain office supplies inventory
Order office equipment
Maintain office equipment inventory
Draft documents for management
Draft reports for management
Provide Management Team updates
Support marketing events
Track proof of performance
Manage Gift card sales
Contribute to performance evaluation
Process weekly payroll
Process required documents for new hires
Submit documents for approval
How You'll Work.
Team & Collaboration
Support center management staff; Interact with customers; Interact with tenants; Interact with co-workers; Support marketing events; Support promotions; Support sponsorships; Assist with hiring; Assist with training; Contribute to performance evaluation
Communication Scope
Effective verbal communication; Effective written communication
Full Job Description
**Job Location:** Grand Prairie Premium Outlets **Primary Purpose:** This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner. **Principal Responsibilities:** The successful candidate’s responsibilities will include, but not be limited to: * Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner * Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center * Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents * Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms * Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents * Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures * If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales * If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their per
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