Programs And Activities
AdministrativeSupportSeniorAssociate,PulmonologyResearch
“Administrative Support Senior Associate, Pulmonology Research at Programs And Activities. Skills: administrative and operational support, scheduling, record keeping, communication coordination, event organization, financial administration, documentation preparation. providing specialized and/or complex administrative and operational support. providing the necessary infrastructure so support leadership and committees, streamline operations, and maintain continuity across programs and initiatives”
Industry & Context.
identifying emerging or priority issues; Uses organizational familiarity and discretion to address concerns and escalates to direct supervisor as needed
What They're Looking For.
Must Have
minimum of two years related experience
Nice to Have
Associate's degree/more than two years' experience preferred
What You'll Do.
providing specialized and/or complex administrative and operational support
providing the necessary infrastructure so support leadership and committees
streamline operations
and maintain continuity across programs and initiatives
Responsible for the day-to-day operation of the program
coordinating communications among leadership
and prospective and established members
Assists with organizing and executing Lung Health sponsored events
including conferences and symposia
grant writing workshops
and mentorship program activities
Facilitates cross-market engagement by assisting in the development and distribution of a program newsletter
website development and maintenance
and coordination of hybrid meeting formats for enterprise-wide program members
Assists with the administration of pilot funding mechanisms
including tracking applications
coordinating the review process
and managing award documents
provides administrative support for the clinical research center
compiling information
creating spreadsheets
drafting communications
preparing written documents
Performs a variety of complex tasks to assist or relieve direct supervisor of operational and administrative support activities by managing
completing and/or delegating work on behalf of supervisor when appropriate and within established guidelines
policies and procedures
Summarize the content of incoming materials
meeting minutes or other gathered data to assist supervisor with identifying emerging or priority issues
Maintains leadership's or departmental calendar(s)
Schedules departmental activities
Makes arrangements for facilities and audiovisual equipment as needed
Facilitates operational details of department/program/clinic
trains and directs students or other administrative staff as assigned
advises on new procedures
coordinates information
accommodates workload needs
screening and referring callers
routing calls according to procedures
addressing concerns and escalates to direct supervisor as needed
Provides detailed responses to information requests about programs and activities
Prepares routine to complex correspondence
reports and other materials
Reviews materials for accuracy and correct format
Provides requested information for special reports/projects by researching files and records
retrieving stores data
organizing and presenting information in a usable format
Assists with business-related financial duties such as tracking accounts
producing financial reports
and providing budget preparation support
processes and maintains financial operation records
purchasing and requisitions
Maintains inventory and supplies for department/program/clinic
Performs other related duties as assigned
How You'll Work.
Team & Collaboration
cross-market engagement; coordination of hybrid meeting formats for enterprise-wide program members; direct the work of others
Communication Scope
Excellent oral and written communication skills; coordinating communications
Process & Methodology
managing, organizing, prioritizing, completing and/or delegating work on behalf of supervisor
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