Programs And Activities
AdministrativeSupportSeniorAssociate,PulmonologyResearch
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“Administrative Support Senior Associate, Pulmonology Research at Programs And Activities. Skills: administrative and operational support, streamline operations, maintain continuity across programs and initiatives, day-to-day operation of the program, organizing and executing Lung Health sponsored events, facilitates cross-market engagement, administration of pilot funding mechanisms, tracking applications, coordinating the review process, managing award documents, administrative support for the ”
Industry & Context.
Ability to work well with numbers and statistics
What They're Looking For.
Must Have
minimum of two years related experience
Nice to Have
Associate's degree/more than two years' experience preferred
What You'll Do.
providing specialized and/or complex administrative and operational support
coordinating communications among leadership
and prospective and established members
organizing and executing Lung Health sponsored events
including conferences and symposia
grant writing workshops
and mentorship program activities
assisting in the development and distribution of a program newsletter
website development and maintenance
and coordination of hybrid meeting formats
administration of pilot funding mechanisms
including tracking applications
coordinating the review process
and managing award documents
provides administrative support for the clinical research center
compiling information
creating spreadsheets
drafting communications and preparing written documents
completing and/or delegating work on behalf of supervisor
Summarize the content of incoming materials
meeting minutes or other gathered data
Maintains leadership's or departmental calendar(s)
schedules departmental activities
Makes arrangements for facilities and audiovisual equipment
Facilitates operational details of department/program/clinic
trains and directs students or other administrative staff
advises on new procedures
coordinating information and accommodating workload needs
screening and referring callers
addressing concerns and escalates to direct supervisor as needed
Provides detailed responses to information requests about programs and activities
Prepares routine to complex correspondence
reports and other materials
Reviews materials for accuracy and correct format
Provides requested information for special reports/projects by researching files and records
retrieving stores data
organizing and presenting information in a usable format
Assists with business-related financial duties such as tracking accounts
producing financial reports
and providing budget preparation support
processes and maintains financial operation records
purchasing and requisitions
Maintains inventory and supplies for department/program/clinic
Performs other related duties as assigned
How You'll Work.
Team & Collaboration
cross-market engagement; coordination of hybrid meeting formats for enterprise-wide program members; coordinating communications among leadership, committees, and prospective and established members
Communication Scope
Excellent oral and written communication skills
Process & Methodology
resource planning
Full Job Description
**Department:** 36412 Wake Forest University Health Sciences - Pulmonology Clinic **Status:** Full time **Benefits Eligible:** Yes **Hou****rs Per Week:** 40 **Schedule Details/Additional Information:** Monday - Friday 8AM - 5PM **Pay Range** $24.10 - $36.15 _**JOB SUMMARY**_ Under limited supervision, the Senior Administrative Support Associate facilitates the Program for Lung Health work by providing specialized and/or complex administrative and operational support for the Advocate Health/Wake Forest University School of Medicine's Lung Health Program. The successful candidate provides the necessary infrastructure so support leadership and committees, streamline operations, and maintain continuity across programs and initiatives. Responsible for the day-today operation of the program, including scheduling meetings, maintaining records, and coordinating communications among leadership, committees, and prospective and established members. Assists with organizing and executing Lung Health sponsored events, including conferences and symposia, grant writing workshops, and mentorship program activities. Facilitates cross-market engagement by assisting in the development and distribution of a program newsletter, website development and maintenance, and coordination of hybrid meeting formats for enterprise-wide program members. Assists with the administration of pilot funding mechanisms, including tracking applications, coordinating the review process, and managing award documents. Also provides administrative support for the clinical research center. Additional responsibilities include compiling information, creating spreadsheets, drafting communications and preparing written documents using Microsoft Word, Excel and other programs. _**EDUCATION/EXPERIENCE**_ High school diploma or GED equivalent and minimum of two years related experience. Associate's degree/more than two years' experience preferred. _**ESSENTIAL FUNCTIONS**_ 1\. Performs a variety of complex tasks to a
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